City of Columbus - File #: 0356-2011

• File #: 0356-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/23/2011
• In control: Public Service & Transportation Committee
• On agenda: 4/4/2011
• Final action: 4/7/2011
• Title: To authorize the Director of Finance and Management to issue a purchase order for the purchase of one message board and five arrow boards from National Signal Inc., for $23,100.00, for the Division of Planning and Operations; to authorize the expenditure of $23,100.00 from the Streets and Highways G.O. Bonds Fund; and to declare an emergency. ($23,100.00)

Date	Ver.	Action By	Action	Result
4/7/2011	1	CITY CLERK	Attest
4/6/2011	1	MAYOR	Signed
4/4/2011	1	Columbus City Council	Approved	Pass
4/4/2011	1	COUNCIL PRESIDENT	Signed
3/8/2011	1	CITY ATTORNEY	Reviewed and Approved
3/8/2011	1	Service Drafter	Sent to Clerk's Office for Council
3/7/2011	1	Service Drafter	Sent for Approval
3/7/2011	1	Auditor Reviewer	Reviewed and Approved
3/7/2011	1	CITY AUDITOR	Reviewed and Approved
3/7/2011	1	Service Drafter	Sent for Approval
3/4/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	ODI DIRECTOR	Reviewed and Approved
3/2/2011	1	Finance Reviewer	Reviewed and Approved
3/2/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/2/2011	1	Service Drafter	Sent for Approval
3/1/2011	1	Finance Reviewer	Reviewed and Approved
3/1/2011	1	Finance Reviewer	Sent for Approval
2/28/2011	1	SERVICE DIRECTOR	Reviewed and Approved
2/28/2011	1	Service Reviewer	Sent for Approval
2/28/2011	1	Finance Reviewer	Reviewed and Approved
2/25/2011	1	Service Reviewer	Reviewed and Approved
2/25/2011	1	Service Drafter	Sent for Approval
2/23/2011	1	Service Drafter	Sent for Approval

Explanation
1. BACKGROUND
The Division of Planning and Operations is in need of one message board and five truck mounted arrow boards. These message and arrow boards are necessary for daily operations and are critical to the Division's mission by providing the motoring public important traffic and roadway information. These message and arrow boards will enhance the Division's fleet and replace older message and arrow boards at the end of their serviceable lives. This purchase is consistent with the Division's long term equipment replacement program.

Bids were advertised in the City Bulletin for a message board and were received by the Purchasing Office on November 30, 2010 for bid SO035831 as follows:

Vendor Make Unit Cost Total Cost Status
National Signal Inc. SR490-170-660 $15,075.00 $15,075.00 Majority
Lightle Enterprises CMS-GP 432T $15,378.00 $15,378.00 Majority

The lowest bid from National Signal Inc., substantially met specifications as the lowest responsive, responsible bidder. Their bid price for one unit is $15,075.00.

Bids were advertised in the City Bulletin for five arrow boards and were received by the Purchasing Office on November 23, 2010 for bid SO035763 as follows:

Vendor Make Unit Cost Total Cost Status
National Signal Inc. 2160376 $1,605.00 $8,025.00 Majority
Paul Peterson Company Wanco WFBP5 $1.985.24 $9,926.20 Majority
Lightle Enterprises 15-Bulb Arrow Board $15,378.00 $15,378.00 Majority

The lowest bid from National Signal Inc., met specifications as the lowest responsive, responsible bidder. Their bid price for one unit is $1,605.00, and for five units is $8,025.00.

2. CONTRACT COMPLIANCE INFORMATION
National Signal Inc., contract compliance number 56-2593510 expires 12/16/2012

3. FISCAL IMPACT
Funds are budgeted and available for this expenditure from the Streets and Highways G.O. Bonds Fund, no. 704. The total cost of these purchases is $23,100.00.

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