City of Columbus - File #: 1566-2023

• File #: 1566-2023
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/18/2023
• In control: Technology Committee
• On agenda: 6/12/2023
• Final action: 6/14/2023
• Title: To authorize the Director of the Department of Technology, on behalf of the Department of Public Utilities, to modify an existing contract with CGI Technologies and Solutions, Inc. for professional services for the upgrade of the Department of Public Utilities’ PragmaCAD mobile dispatching system accordance with the sole source provisions of the Columbus City Code; to extend purchase orders PO231970 and PO336928; and to authorize the expenditure of up to $150,000.00 from the Information Services Operating Budget. ($150,000.00).

Date	Ver.	Action By	Action	Result
6/14/2023	1	CITY CLERK	Attest
6/13/2023	1	MAYOR	Signed
6/12/2023	1	COUNCIL PRESIDENT	Signed
6/12/2023	1	Columbus City Council	Approved	Pass
6/5/2023	1	Columbus City Council	Read for the First Time

Explanation
This ordinance authorizes the Director of the Department of Technology, on behalf of the Department of Public Utilities (DPU), to modify an existing contract with CGI Technologies and Solutions, Inc. to finalize the upgrade its PragmaCAD system.
This is an on-going project to update existing databases that drive Public Utilities’ mobile dispatching system from PragmaCad 6.7 to version 7. These updates will provide DPU with a more robust system with greater functionality. For example, the upgrade will provide DPU’s Field Services section with a mapping solution through HERE Maps, which will integrate with DPU’s existing ESRI GIS system.
On June 15, 2020, ordinance number 1164-2020 was passed by Columbus City Council. This ordinance authorized entering into contract with CGI Technologies and Solutions, Inc. for professional services associated with the PragmaCad system upgrade. The contract was first modified with the passage of ordinance 1466-2022, which extended the contract for one year and added $121,000.00 to the amount legislated in 1164-2020.
This ordinance authorizes adding $150,000.00 to the contract to continue the upgrade. Of this amount, $30,000 is for identified contract needs. The balance of $120,000.00 are contingency funds. It also extends the term for one additional year from the date of a confirmed purchase order by the City Auditor’s Office.
This ordinance also requests approval to undertake the above described actions in accordance with sole source procurement provisions of Section 329 of the Columbus City Codes. The sole source provision is being requested as it has been determined that CGI Technologies and Solutions, Inc. is the sole distributor of the software products associated with the PRAGMACAD Upgrade and does not utilize distributors or resellers to for its software products.
This ordinance also authorizes the extension of purchase orders PO231970 and PO336928 to coincide with the term of the purchase order that will be est...