City of Columbus - File #: 1309-2009

• File #: 1309-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/1/2009
• In control: Administration Committee
• On agenda: 11/2/2009
• Final action: 11/4/2009
• Title: To authorize the Director of the Department of Finance and Management, for the Department of Technology and on behalf of various city agencies to establish a purchase order with Echo 24 Inc. for the acquisition of voice/data wiring services and parts associated with various connectivity projects; to authorize the expenditure of $16,100.00 from the Information Services Fund; and to declare an emergency. ($16,100.00)

Date	Ver.	Action By	Action	Result
11/4/2009	1	CITY CLERK	Attest
11/3/2009	1	MAYOR	Signed
11/2/2009	1	Columbus City Council	Approved	Pass
11/2/2009	1	COUNCIL PRESIDENT	Signed
10/19/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent for Approval
10/19/2009	1	Auditor Reviewer	Reviewed and Approved
10/19/2009	1	CITY AUDITOR	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent for Approval
10/19/2009	1	CITY ATTORNEY	Reviewed and Approved
10/19/2009	1	Technology Drafter	Sent to Clerk's Office for Council
10/16/2009	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/15/2009	1	Finance Reviewer	Reviewed and Approved
10/14/2009	1	Technology Drafter	Sent for Approval
10/13/2009	1	Technology Drafter	Sent for Approval
10/13/2009	1	EBOCO Reviewer	Reviewed and Approved
10/13/2009	1	ODI DIRECTOR	Reviewed and Approved
10/9/2009	1	Technology Drafter	Sent for Approval
10/9/2009	1	TECHNOLOGY DIRECTOR	Reviewed and Approved

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Finance and Management, for the Department of Technology, on behalf of various city agencies, to establish a purchase order for the acquisition of voice/data wiring services and parts associated with a Universal Term Contract (UTC) established through the competitive bid process by the Purchasing Office, with the vendor Echo 24 Inc. for voice/data wiring service; (UTC- FL002553, BPCMP30FA) which expires 12/31/2009.

The Department of Technology provides data connectivity, voice/data wiring services and parts that supports various business functions and allows all city agencies and departments to communicate. Currently, the Department of Technology has a need to provide voice/data wiring services and parts for various city agencies. Echo 24 will be providing voice/data wiring services and parts via the cat 5/6 voice/data wiring services and parts UTC contract with the City of Columbus.

The Echo 24 Universal Term Contract (UTC) is due to expire on December 31, 2009. In the event that the UTC contract is extended (extending the expiration date), this legislation will also allow for the extension of the associated purchase orders created by the passage of this ordinance, providing the ability to continue utilizing the associated funds in the event the projects are not completed.


EMERGENCY:
Emergency action is requested to ensure that the needed services are not delayed; thus reducing interruption in services associated with the necessary services requested.

FISCAL IMPACT:
Funds for this service have been identified within the Department of Technology's Information Services Fund 2009 Budget to cover the cost. Prior to this ordinance, the Department of Technology on behalf of other agencies for years 2006, 2007 and 2008 had established purchase orders with Echo 24 Inc. totaling $119,730.00, $51,291.00, and $157,743.00 respectively, for voice/data cabl...