Explanation
The purpose of this legislation authorizes the Director of Public Utilities to enter into a planned modification of an existing contract for Specialty Maintenance Crafts for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
The Director of Public Utilities opened formal bids on January 9, 2008. The lowest responsive and responsible and best bidder was Righter Co., Inc. of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 0391-2008, passed on March 31, 2008. The contract specification allow two annual extensions of the contract. This is the second and final extension. Ordinance 0552-2009 which passed May 11, 2009 authorized a planned modification to this original contract and established purchase order EL-009440.
SUPPLIER: Righter Company (31-0889208) Expires 4-7-11
FISCAL IMPACT: $310,000.00 is need for this modification. This ordinance is contingent on the passage of the 2010 operating budget.
$120,000.00 was spent in 2008
$170,000.00 has been certified in 2009
Contract Modification Information Pursuant to Section 329.16, CCC:
1. Amount of Additional Funds - This Modification: $310,000.00
2. Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3. Why Other Procurement Processes Would Not Be In the City's Best Interest: Original contract was established based on formal bids and this modification is for additional funding for same services under the original scope of the contract.
4. How the Cost of the Modification Was Determined: The cost of the Modification to the Specialty Maintenance Crafts contract was based upon extension of prices in the current contract.
This legislation is being submitted as an emergency so that there is not any interruption in Specialty Maintenance Servi...
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