City of Columbus - File #: 1862-2007

• File #: 1862-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 11/2/2007
• In control: Finance & Economic Development Committee
• On agenda: 11/19/2007
• Final action: 11/21/2007
• Title: To authorize and direct the Finance and Management Director to increase a purchase order with ComDoc, Inc. for copying capability for the Print & Copy Center, to authorize the expenditure of $9,000 from the City Print Services Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($9,000).

Date	Ver.	Action By	Action	Result
11/21/2007	1	CITY CLERK	Attest
11/20/2007	1	MAYOR	Signed
11/19/2007	1	Columbus City Council	Approved	Pass
11/19/2007	1	COUNCIL PRESIDENT PRO-TEM	Signed
11/9/2007	1	ODI DIRECTOR	Reviewed and Approved
11/9/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2007	1	Auditor Reviewer	Reviewed and Approved
11/9/2007	1	CITY AUDITOR	Reviewed and Approved
11/9/2007	1	EBOCO Reviewer	Reviewed and Approved
11/9/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/9/2007	1	CITY ATTORNEY	Reviewed and Approved
11/9/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
11/8/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
11/5/2007	1	Finance - Purchasing Drafter	Sent for Approval
11/5/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/5/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved

Explanation

BACKGROUND: This ordinance is to authorize the increase of an existing purchase order for the Finance & Management Print & Copy Center with ComDoc, Inc.

The Purchasing Office previously issued purchase order FP014943 (color cost per copy program) to provide copying capability for the Print & Copy Center in order to provide color copies to all agencies as requested. Agencies are billed monthly for services received. Based on usage estimates at the time the purchase order was issued, it was anticipated that expenditures would not exceed $20,000 per fiscal year. However, due to an unusually large volume of requests this year, it is estimated an additional $9,000 will be needed through February 28, 2008, the date the purchase order expires. Waiver of City Code Section 329.06 is being requested because the Print & Copy Center seeks to continue their operation without interruption and there is not sufficient time to request formal bids.

Company information:
ComDoc, Inc., Contract Compliance #340813593, Expires 2/25/2008

The company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search. This ordinance is being submitted as an emergency because additional funding is required to ensure the Print & Copy Center can continue their internal service operations without interruption.

FISCAL IMPACT: Funding to increase the purchase order is available in the City Print Services Fund. Agencies are billing monthly for services provided by the Print & Copy Center.

Title

To authorize and direct the Finance and Management Director to increase a purchase order with ComDoc, Inc. for copying capability for the Print & Copy Center, to authorize the expenditure of $9,000 from the City Print Services Fund, to waive formal competitive bidding requirements, and to declare an emergency. ($9,0...