Explanation
Background: The Department of Finance and Management Fleet Division has a need for services to aide in the repair and upkeep of City-owned vehicles. The Department of Finance and Management has established Universal Term Contracts (UTC) with Heritage Fire (PA006291 - Exp. 1/31/2026) for Sutphen parts & services and Rush Truck Centers of Ohio (PA006827- Exp. 10/31/2025, PA006787 - Exp. 9/30/2025, PA007507 -Exp. 10/31/2026, PA006093 - Exp. 9/30/2025) for Aftermarket Truck Parts, HD Specialty Services, International Navistar & OEM Truck Parts. The Department of Finance and Management Fleet Division has been steadily dealing with an increased number of city vehicles to service as well as the rising cost of services and materials. With this increased load, Fleet Management has already incurred near the single-year expenditures limit of $100,000.00 from purchase orders established in accordance with the UTCs with each vendor.
This ordinance authorizes the purchase of more than $100,000.00 from each of these individual UTCs by a single agency and authorizes the Finance and Management Director to more of the allotted yearly funds on these UTC purchase agreements. For each of the following vendors - Heritage Fire Equipment and Rush Truck Centers of Ohio the allotted max expenditure will be $250,000.00 for the division of Fleet Management.
Principal Parties:
Heritage Fire Equipment - Vendor# 024589 , EBO Certification #CC-024589 Exp. 10/12/2025
Rush Truck Centers of Ohio, Vendor# 008512, EBO Certification #CC-008512, Exp. 07/06/2025
Emergency Justification: Emergency legislation is required to ensure uninterrupted supply of automotive repair services, thereby keeping City owned vehicles in operation, including Police, Fire and Refuse Collection vehicles.
Fiscal Impact: The money for these repairs is already budgeted in the Fleet Management budget, this ordinance permits Fleet Management to increase the amount they are expending from the Fleet Operati...
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