Explanation
Background: The purpose of this legislation is to amend Ordinance No. 1664-2025 that was passed by the Columbus City Council on June 30, 2025 to include two additional modules, License Management and Community Health, into the term of the contract. Ordinance No. 3108-2025, passed on December 8, 2025, authorized the Director of the Department of Public Safety to modify the existing contract with ImageTrend, LLC to include a license management product in the subscription to the comprehensive records management system (RMS) 2025-2026 contract and authorized an expenditure not to exceed $66,000.00 for the 2025-2026 contract for year 1. This ordinance amends Ordinance No. 1664-2025 to incorporate the license management module and an additional Community Health Module is to be included in the existing contract term starting in the 2026-2027 Contract year for years two (2) through five (5). The Community Health Module will replace the Client Management System approved in Ordinance No. 0978-2026, passed by the Columbus City Council on April 23, 2026, as BJA COSSUP Grant funds are no longer available. The Community Health Module will provide data and analysis for the Division of Fire’s RREACT (Rapid Response Emergency Addiction Crisis Team), focusing on improving outcomes for at-risk groups, tackling social determinants of health, adapting to seasonal and environmental trends, and leveraging data for continuous improvement.
This ordinance amends Ordinance No. 1664-2025 to include the additional funding needed for the added license management product and community health module to the amounts authorized for subsequent years in the contract. The term of the contract authorized in Ordinance 1664-2025 is for three (3) years with the option for two (2) additional one (1) year renewals with subsequent one (1) year annual renewals thereafter by mutual agreement.
Contract Compliance: ImageTrend, LLC, Vendor No.: 023084; FID: 41-1903871.
Bid Waiver Justification: Th...
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