City of Columbus - File #: 0125-2007

• File #: 0125-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 1/19/2007
• In control: Public Service & Transportation Committee
• On agenda: 3/5/2007
• Final action: 3/8/2007
• Title: To authorize and direct the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,500,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,500,000.00)

Date	Ver.	Action By	Action	Result
3/8/2007	1	MAYOR	Signed
3/8/2007	1	CITY CLERK	Attest
3/5/2007	1	Columbus City Council	Approved	Pass
3/5/2007	1	COUNCIL PRESIDENT	Signed
2/26/2007	1	Service Reviewer	Sent to Clerk's Office for Council
2/23/2007	1	City Clerk's Office	Sent back for Clarification/Correction
2/16/2007	1	ODI DIRECTOR	Reviewed and Approved
2/16/2007	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
2/15/2007	1	CITY ATTORNEY	Reviewed and Approved
2/15/2007	1	Service Reviewer	Sent for Approval
2/15/2007	1	EBOCO Reviewer	Reviewed and Approved
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	CITY AUDITOR	Reviewed and Approved
2/14/2007	1	Service Drafter	Sent for Approval
2/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2007	1	FINANCE DIRECTOR	Reviewed and Approved
2/9/2007	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
2/9/2007	1	Service Reviewer	Sent for Approval
2/8/2007	1	Finance Reviewer	Reviewed and Approved
2/6/2007	1	SERVICE DIRECTOR	Reviewed and Approved
2/3/2007	1	Service Drafter	Sent for Approval
1/19/2007	1	Service Drafter	Sent for Approval

Explanation
Background: This legislation authorizes and directs the Finance and Management Director to issue purchase orders for credit card fuel purchases and bulk fuel deliveries for the Fleet Management Division. Formal competitive bids were taken by the Purchasing office and a universal term contract is in place for the credit card fuel purchases. The Fleet Management Division will use the State of Ohio universal term contracts with BP Products for bulk fuel purchases.

Fiscal Impact: The Fleet Management Division budgeted $9.0 million for fuel in 2007 at approximately $2.55/gallon. The city uses approximately 3.5 million gallons of fuel per year. This legislation authorizes $1.9 million for credit card fuel purchases and $2.6 million for bulk fuel purchases, for a total expenditure of $4.5 million.

Further legislation will be necessary in the latter part of 2007 for both credit card and bulk fuel purchases. The Fleet Management Division spent $8.3 million for fuel in 2006, and $7.4 million for fuels in 2005.

Emergency action is requested in order to ensure an uninterrupted supply of credit card fuel purchases and bulk fuel deliveries.

Title
To authorize and direct the Finance and Management Director to issue purchase orders for credit card fuel and bulk fuel purchases for the Fleet Management Division, to authorize the expenditure of $4,500,000.00 from the Fleet Management Services Fund; and to declare an emergency. ($4,500,000.00)

Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process for credit card fuel, and

WHEREAS, contracts have been established through the formal competitive bid process by the State of Ohio for bulk fuel purchases, and

WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase credit card and bulk fuels, and

WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Se...