City of Columbus - File #: 0340-2011

• File #: 0340-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/22/2011
• In control: Administration Committee
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Director of the Department of Technology and the Director of the Department of Human Resources to modify an existing contract to increase funding and extend the term period for an additional twelve months for software license maintenance and support services with Manan LLC (dba Gyrus Systems) on behalf of the Human Resources Department; in accordance with the sole source provisions of the Columbus City Code; and to authorize the expenditure of $25,733.00 from the Department of Technology Internal Services Fund. ($25,733.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	COUNCIL PRESIDENT	Signed
4/4/2011	1	Columbus City Council	Read for the First Time
3/9/2011	1	FINANCE DIRECTOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/9/2011	1	Auditor Reviewer	Reviewed and Approved
3/9/2011	1	CITY AUDITOR	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent for Approval
3/9/2011	1	CITY ATTORNEY	Reviewed and Approved
3/9/2011	1	Technology Drafter	Sent to Clerk's Office for Council
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/8/2011	1	Finance Reviewer	Sent for Approval
3/8/2011	1	Finance Reviewer	Reviewed and Approved
3/7/2011	1	ODI DIRECTOR	Reviewed and Approved
3/7/2011	1	Technology Drafter	Sent for Approval
3/6/2011	1	EBOCO Reviewer	Sent for Approval
3/4/2011	1	Technology Drafter	Sent for Approval
3/3/2011	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/23/2011	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of the Department of Technology and the Director of the Department of Human Resources to modify an existing contract to increase funding and extend the term period for an additional twelve (12) months, May 1, 2011 through April 30, 2012 for software license maintenance and support services with Manan LLC (dba Gyrus Systems) for Gyrus' Training Wizard software, in the amount of $25,733.00.

Previous ordinance No. 1218-2010 in the amount of $12,866.52 was passed by Columbus City Council October 4, 2010, to extend the contract agreement with Manan LLC (dba Gyrus Systems) for a six (6) month term period (October 31, 2010 through April 30, 2011) on behalf of the Human Resources Department. However, it has been determined that the Gyrus system, which will eventually be replaced by CourseMill and Intellivue application, needs to remain in production until the Columbus Human Resources Information System application (CHRIS) goes into production.

The Gyrus software license provides for the scheduling, tracking, data collection and reporting of training classes offered by citywide training and development office and other city departments. The license provides for unlimited administrative license users and assists in managing a learning environment, facilitating training events and records, learning management and skills development, software support, web access for upgrades, updates and real-time downloads from other Gyrus technology applications. In addition, it will provide the resources to ensure proper documentation of all class attendance, as proof of compliance with various state and federal laws, which require training as a proactive measure for compliance.

At the time of the last contract modification, the CHRIS system was expected to be in production. The CHRIS implementation project has been delayed, which is why the need for support could not previously be foreseen. The Training Wizard ...