City of Columbus - File #: 1159-2006

• File #: 1159-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/15/2006
• In control: Public Service & Transportation Committee
• On agenda: 7/10/2006
• Final action: 7/12/2006
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase High Skid Concrete Pavement Marking Tape with Flint Trading Inc. and 3M Company to authorize the expenditure of two dollars to establish 2 contracts from the Universal Term Contracts Fund, and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
7/12/2006	1	CITY CLERK	Attest
7/11/2006	1	MAYOR	Signed
7/10/2006	1	Columbus City Council	Approved	Pass
7/10/2006	1	COUNCIL PRESIDENT	Signed
6/21/2006	1	CITY AUDITOR	Reviewed and Approved
6/21/2006	1	Auditor Reviewer	Reviewed and Approved
6/21/2006	1	CITY ATTORNEY	Reviewed and Approved
6/21/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/21/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/20/2006	1	ODI DIRECTOR	Reviewed and Approved
6/20/2006	1	EBOCO Reviewer	Reviewed and Approved
6/20/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/19/2006	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2006	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2006	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/15/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council

Explanation

BACKGROUND: For the option to purchase High Skid Concrete Pavement Marking Tape for the Transportation Division, Department of Public Service. The term of the proposed option contracts would be through April 30, 2009 with the option to renew for one additional year, if mutually agreed. The Purchasing Office opened formal bids on May 4, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001977). Seven 7 bids were solicited (MAJ:7); two (MAJ:2) bids were received.
Items 13-17 and 19, 21, and 22 will not be awarded as bidders did not meet the specifications. Item 35 will not be awarded as no bid was received.

The Purchasing Office is recommending award of two contracts to the overall lowest, responsive, responsible and best bidders:

3M Company, CC#410417775, Exp:6/1/07- Items: 1, 2, 5, 6, 7, 8, 9, 10, 11, 12, 18, 20, 23, 24, and 25. Estimated annual expenditure $54,400.00
Flint Trading Inc., CC#561736552, Exp:9/6/08 - Items 3, 4, 29, 30, 31, 32, 33, and 34. Estimated Annual Expenditure $38,800.00
Total Estimated Annual Expenditure: $93,200.00.

These Companies are not debarred according to the Federal Government Excluded Parties listing and are not listed on the State Auditor Findings for Recovery database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Universal Term Contracts Fund. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase High Skid Concrete Pavement Marking Tape with Flint Trading Inc. and 3M Comp...