City of Columbus - File #: 0436-2006

• File #: 0436-2006
• Version: 2
• Type: Ordinance
• Status: Passed
• File created: 2/21/2006
• In control: Public Service & Transportation Committee
• On agenda: 3/13/2006
• Final action: 3/15/2006
• Title: To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase HD Transmission Repair with Goodale Auto-Truck Parts Company Inc. and W.W. Williams Midwest Inc., to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund., and to declare an emergency. ($2.00).

Date	Ver.	Action By	Action	Result
3/15/2006	2	CITY CLERK	Attest
3/14/2006	2	MAYOR	Signed
3/13/2006	2	Columbus City Council	Approved as Amended	Pass
3/13/2006	2	Columbus City Council	Amended to 30 day	Pass
3/13/2006	2	Columbus City Council	Waive the 2nd Reading	Pass
3/13/2006	2	COUNCIL PRESIDENT	Signed
2/27/2006	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
2/24/2006	1	EBOCO Reviewer	Reviewed and Approved
2/24/2006	1	ODI DIRECTOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval	Fail
2/24/2006	1	Auditor Reviewer	Reviewed and Approved
2/24/2006	1	CITY AUDITOR	Reviewed and Approved
2/24/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/24/2006	1	CITY ATTORNEY	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/23/2006	1	Finance - Purchasing Drafter	Sent for Approval
2/21/2006	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase HD Transmission Repair for Fleet Management. The term of the proposed option contract would be two (2) years. Contract is through December 30, 2008. The Purchasing Office opened formal bids on January 19, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001884 GRW) One Hundred Ninety Six (MAJ:192, MBE:3, FBE:1) bids were solicited; two (2) (MAJ:2) bids were received.

The Purchasing Office is recommending award of primary and secondary contracts to the lowest, responsive, responsible and best bidders:

Goodale Auto-Truck Parts Co. Inc. MAJ, CC#314414487, $39,000.00
W.W. Williams Midwest Inc. MAJ, CC#311024851, $39,000.00
Total Estimated Annual Expenditure: $78,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance and Management Director to enter into two (2) UTC contracts for the option to purchase HD Transmission Repair with Goodale Auto-Truck Parts Company Inc. and W.W. Williams Midwest Inc., to authorize the expenditure of two (2) dollars to establish the contract from the Purchasing/Contract Operation Fund., and to declare an emergency. ($2.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on January 19, 2006 and selected the lowest, responsive, responsible and best bids; and

WHEREAS, ...