City of Columbus - File #: 0553-2011

• File #: 0553-2011
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 3/28/2011
• In control: City Clerk Inbox
• On agenda: 4/11/2011
• Final action: 4/13/2011
• Title: To authorize the Director of Finance and Management to establish purchase orders for the purchase of Asphalt Emulsion, Asphalt Concrete and Limestone and gravel aggregates per the terms and conditions of current and pending UTCs to be used for the Alley Rehabilitation - Miscellaneous Project for the Division of Planning and Operations; to authorize and direct the City Auditor to transfer $901,285.00 from the Special Income Tax Fund to the Streets and Highways G.O. Bonds Fund and appropriate and expend said funds within the Streets and Highways G.O. Bonds Fund for the purchase of these materials; and to declare an emergency. ($901,285.00)

Date	Ver.	Action By	Action	Result
4/13/2011	1	CITY CLERK	Attest
4/12/2011	1	MAYOR	Signed
4/11/2011	1	Columbus City Council	Approved	Pass
4/11/2011	1	CITY ATTORNEY	Reviewed and Approved
4/11/2011	1	Service Drafter	Sent to Clerk's Office for Council
4/11/2011	1	COUNCIL PRESIDENT	Signed
4/8/2011	1	EBOCO Reviewer	Reviewed and Approved
4/8/2011	1	ODI DIRECTOR	Reviewed and Approved
4/8/2011	1	Service Reviewer	Sent for Approval
4/8/2011	1	Auditor Reviewer	Reviewed and Approved
4/8/2011	1	CITY AUDITOR	Reviewed and Approved
4/8/2011	1	Service Reviewer	Sent for Approval
4/8/2011	1	CITY ATTORNEY	Reviewed and Approved
4/8/2011	1	Service Drafter	Sent to Clerk's Office for Council
4/7/2011	1	Service Drafter	Sent for Approval
4/7/2011	1	EBOCO Reviewer	Sent for Approval
4/6/2011	1	FINANCE DIRECTOR	Reviewed and Approved
4/5/2011	1	Finance - Purchasing Reviewer	Reviewed and Approved
4/5/2011	1	Finance Reviewer	Reviewed and Approved
4/4/2011	1	Finance Reviewer	Reviewed and Approved
3/30/2011	1	Finance Reviewer	Reviewed and Approved
3/28/2011	1	Service Drafter	Sent for Approval
3/28/2011	1	Service Reviewer	Reviewed and Approved
3/28/2011	1	SERVICE DIRECTOR	Reviewed and Approved

Explanation
1. BACKGROUND
The Division of Planning and Operations is engaged in the Alley Rehabilitation - Miscellaneous project for the rehabilitation of City Alleys. As part of this project, Division of Planning and Operations Crews will perform work such as clearing, surface grading and leveling, drainage improvements and selective repaving.

In order to rehabilitate these alleys the Division requires several commodities. These commodities include asphalt emulsion, asphalt concrete, and limestone and gravel aggregates.

The Purchasing Office has solicited formal competitive bids for the purchase of these commodities in the process of establishing universal term contracts (UTC).

This legislation authorizes the purchase of asphalt emulsion per the terms and conditions of an established UTC (FL004621) and the purchase of asphalt concrete and limestone and gravel aggregates per the terms and conditions of pending UTCs. It is anticipated the various asphalt concretes and gravel and limestone aggregates UTCs should be available by May 1, 2011.

2. CONTRACT COMPLIANCE:
The asphalt emulsion vendor is Asphalt Materials Inc. Their contract compliance number is 351002095 and expires 4/15/12.
The limestone and gravel aggregates vendor is Shelly Materials, Inc. contract compliance number is 31574851 and expires 1/29/2012
The asphalt concrete vendor is Shelly Materials. Their contract compliance number is 31574851 and expires 1/29/2012

3. FISCAL IMPACT
Funds for this alley work are budgeted within the 2011 Capital Improvement Budget. This expense can be accommodated by appropriating and transferring funds needed in the amount of $901,285.00 from the Special Income Tax Fund. This funding method is a temporary measure and this amount will be restored to the Special Income Tax Fund subsequent to the next note/bond sale.

4. EMERGENCY DESIGNATION
Emergency legislation is requested to have funding available for this project concurrently ...