City of Columbus - File #: 1249-2007

• File #: 1249-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 7/16/2007
• In control: Safety Committee
• On agenda: 7/30/2007
• Final action: 8/2/2007
• Title: To authorize and direct the Director of Finance and Management, to enter into contract with Coplogic, Inc. for the purchase of Online Reporting System in accordance with the Sole Source procurement; to authorize the expenditure of $27,000.00 from the Law Enforcement Contraband Seizure Fund. ($27,000.00)

Date	Ver.	Action By	Action	Result
8/2/2007	1	CITY CLERK	Attest
8/1/2007	1	MAYOR	Signed
7/30/2007	1	Columbus City Council	Read for the First Time
7/30/2007	1	Columbus City Council	Approved	Pass
7/30/2007	1	Columbus City Council	Waive the 2nd Reading	Pass
7/30/2007	1	COUNCIL PRESIDENT	Signed
7/25/2007	1	Safety Drafter	Sent to Clerk's Office for Council
7/24/2007	1	City Clerk's Office	Sent back for Clarification/Correction
7/19/2007	1	Safety Drafter	Sent for Approval
7/19/2007	1	Safety Drafter	Sent for Approval
7/19/2007	1	Safety Drafter	Sent to Clerk's Office for Council
7/19/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/19/2007	1	CITY AUDITOR	Reviewed and Approved
7/19/2007	1	Auditor Reviewer	Reviewed and Approved
7/19/2007	1	CITY ATTORNEY	Reviewed and Approved
7/18/2007	1	Safety Drafter	Sent for Approval
7/18/2007	1	ODI DIRECTOR	Reviewed and Approved
7/18/2007	1	Finance Reviewer	Reviewed and Approved
7/18/2007	1	Finance Reviewer	Reviewed and Approved
7/18/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
7/17/2007	1	Safety Drafter	Sent for Approval
7/17/2007	1	SAFETY DIRECTOR	Reviewed and Approved
7/17/2007	1	Safety Reviewer	Reviewed and Approved
7/17/2007	1	Safety Reviewer	Reviewed and Approved
7/16/2007	1	Safety Drafter	Sent for Approval
7/16/2007	1	Safety Reviewer	Reviewed and Approved
7/16/2007	1	Safety Reviewer	Reviewed and Approved

Explanation

BACKGROUND:

Need: To authorize and direct the Director of Finance and Management, to enter into contract with Coplogic, Inc. for the purchase of an Online Reporting System for the Division of Police. This system will reduce manpower hours in Patrol by instituting alternative report taking for citizens and not having officers respond to misdemeanor crime reports. Citizens will be able to report misdemeanor crimes via a secure internet connection and receive an email confirming their report information. The Division of Police will administer all information and handle accordingly to the established directives for the Division of Police.

Bid Information: Internet research shows that most on-line reporting products are services and not a product that can be purchased and modified as needed. Coplogic is a product that the Division of Police can purchase, can modify to our needs and the Division will own. Most products of this nature offer a service only and the Division of Police data would be sent to another party for processing. This system allows the Division of Police to administer it and own our data and it will not be sent out of the Division's network. In addition, this product is proven to work in the law enforcement environment and Motorola is the Division of Police's provider of records management system and this product has been integrated successfully with prior Motorola records management systems. Coplogic, Inc. is the only manufacturer and distributor of this unique Online Reporting System; therefore this contract will be entered into in accordance with the sole source procurement provisions.

Negotiations were conducted with the company to obtain the best possible pricing for the City of Columbus Division of Police. The contract with Coplogic, Inc. will cost $27,000.00.

This company is not debarred according to the Federal excluded parties listing or prohibited from being awarded a contract according to the Auditor of...