City of Columbus - File #: 0349-2006

• File #: 0349-2006
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 2/10/2006
• In control: Administration Committee
• On agenda: 3/13/2006
• Final action: 3/15/2006
• Title: To authorize the Director of the Department of Finance and Management to modify and extend the contract with Maximus Inc. for the annual license renewal from the Department of Technology information services fund on behalf of Public Service Department, Fleet Management Division; to authorize the expenditure of $70,000.00 ($70,000.00).

Date	Ver.	Action By	Action	Result
3/15/2006	1	CITY CLERK	Attest
3/14/2006	1	MAYOR	Signed
3/13/2006	1	Columbus City Council	Approved	Pass
3/13/2006	1	COUNCIL PRESIDENT	Signed
3/6/2006	1	Columbus City Council	Read for the First Time
2/24/2006	1	Technology Drafter	Sent for Approval
2/24/2006	1	Auditor Reviewer	Reviewed and Approved
2/24/2006	1	CITY AUDITOR	Reviewed and Approved
2/24/2006	1	Technology Drafter	Sent for Approval
2/24/2006	1	CITY ATTORNEY	Reviewed and Approved
2/24/2006	1	Technology Drafter	Sent to Clerk's Office for Council
2/23/2006	1	Finance Reviewer	Reviewed and Approved
2/23/2006	1	FINANCE DIRECTOR	Reviewed and Approved
2/17/2006	1	Technology Drafter	Sent for Approval
2/16/2006	1	ODI Drafter	Sent for Approval
2/16/2006	1	ODI DIRECTOR	Reviewed and Approved
2/15/2006	1	Technology Drafter	Sent for Approval
2/13/2006	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
2/10/2006	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This ordinance authorizes the Director of Finance and Management to modify and extend contract CT-18276 with Maximus Systems, Inc., for the annual license renewal of the FleetAnywhere application for the Public Service Department, Fleet Management Division. The original contract provided language allowing modifications and extensions. At the same time, the original contract was created in accordance with sole source provisions of the Columbus City Codes.

The FleetAnywhere application provides a management system utilized by the Fleet Management Division to bill, manage, monitor and analyze all maintenance related data within the division. FleetAnywhere gives the Fleet Management Division the ability to provide accountability with tracking an unlimited number of city-owned fleet equipment such as refuse trucks, fire apparatus, composts graders and various on road vehicles to support the daily operational requirements of city government. The system allows for the collection and management of maintenance data on a citywide basis.


FISCAL IMPACT: Expenditure for the FleetAnywhere application in 2004 was $63,130.00 and $69,436.50 in fiscal year 2005. Funding is budgeted and available within the 2006 Department of Technology information services fund, for the coverage period from July 1, 2006 through June 30, 2007.

CONTRACT COMPLIANCE: 541000588 Expiration: 1-23-2007


Title

To authorize the Director of the Department of Finance and Management to modify and extend the contract with Maximus Inc. for the annual license renewal from the Department of Technology information services fund on behalf of Public Service Department, Fleet Management Division; to authorize the expenditure of $70,000.00 ($70,000.00).

Body

WHEREAS, ordinance 644-97 passed March 17 1997 authorized a contract for support services from Peregrine, Inc., which sold the proprietary business software FleetAnywhere to Maximus Inc., and

WH...