City of Columbus - File #: 1223-2010

• File #: 1223-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 8/25/2010
• In control: Administration Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize the Director of the Department of Technology, on behalf of the City of Columbus as a preferred beneficiary to enter into a contract with Iron Mountain Intellectual Property Management, Inc. for escrow services to house the Lawson Software code associated with the CHRIS project; to authorize the payment of $2,100.00 for past due, current, and upcoming expenditures from the Department of Technology Information Services Fund; to waive the competitive bidding provisions of the Columbus City Codes; and to declare an emergency. ($2,100.00)

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
9/30/2010	1	Technology Drafter	Sent to Clerk's Office for Council
9/29/2010	1	Technology Drafter	Sent for Approval
9/29/2010	1	Auditor Reviewer	Reviewed and Approved
9/29/2010	1	CITY AUDITOR	Reviewed and Approved
9/29/2010	1	Technology Drafter	Sent for Approval
9/29/2010	1	CITY ATTORNEY	Reviewed and Approved
9/28/2010	1	FINANCE DIRECTOR	Reviewed and Approved
9/27/2010	1	Finance Reviewer	Reviewed and Approved
9/27/2010	1	Finance Reviewer	Sent for Approval
9/27/2010	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/23/2010	1	ODI DIRECTOR	Reviewed and Approved
9/23/2010	1	Technology Drafter	Sent for Approval
9/22/2010	1	EBOCO Reviewer	Sent for Approval
9/21/2010	1	Technology Drafter	Sent for Approval
9/20/2010	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
9/16/2010	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND:
This legislation authorizes the Director of the Department of Technology on behalf of the City of Columbus to enter into a contract with Iron Mountain Intellectual Property Management, Inc. for escrow services. This ordinance will provide for payment and authorize the City Auditor to certify funds established in order to pay for past due, current, and upcoming invoices in the amount of $2,100.00 for escrow services to house the Lawson Software code for the CHRIS Project. The coverage period for the past due invoices of $1,400.00 is from December 10, 2008 to November 26, 2010. The coverage period for the upcoming expenses of $700.00 is from November 27, 2010 to November 26, 2011.

Under the original contract with Lawson Software, Inc. ( Ord.1799-2007), Iron Mountain Intellectual Property Management, Inc. was identified as the vendor of choice for escrow services and the City of Columbus was identified as the preferred beneficiary for these services. Lawson Software, Inc. originally (for the first year) agreed to pay the entire cost inclusive of the City's share, however for the second year and thereafter it was mutually agreed by all parties legal counsel that the City of Columbus would need to establish a contract directly with Iron Mountain Intellectual Property Management, Inc. to pay for the City's portion of the escrow services. This contract establishes an escrow account directly with Iron Mountain Intellectual Property Management, Inc. to provide for the retention, administration and controlled access of the proprietary technology materials of Lawson Software, Inc. (Depositor)code utilized for the CHRIS project.

This ordinance requests approval to continue services provided by Iron Mountain Intellectual Property Management, Inc., and to waive the competitive bidding provisions of the Columbus City Codes (Section 329). The bid waiver will allow the City to continue the escrow services in housing the Lawson Software c...