City of Columbus - File #: 1182-2005

• File #: 1182-2005
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/21/2005
• In control: Administration Committee
• On agenda: 7/25/2005
• Final action: 7/27/2005
• Title: To authorize the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., for the renovation of the roof at 1393 East Broad Street, to authorize the appropriation of $23,713.70 from the unappropriated balance of the General Permanent Improvement Fund, to authorize the expenditure of $122,451.30 from the Facilities Management Capital Improvement Fund, to authorize the expenditure of $23,713.70 from the General Permanent Improvement Fund, and to declare an emergency. ($146,165.00)

Date	Ver.	Action By	Action	Result
7/27/2005	1	MAYOR	Signed
7/27/2005	1	CITY CLERK	Attest
7/25/2005	1	Columbus City Council	Approved	Pass
7/25/2005	1	COUNCIL PRESIDENT	Signed
7/8/2005	1	Auditor Reviewer	Reviewed and Approved
7/8/2005	1	CITY AUDITOR	Reviewed and Approved
7/8/2005	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2005	1	ODI DIRECTOR	Reviewed and Approved
7/8/2005	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2005	1	CITY ATTORNEY	Reviewed and Approved
7/8/2005	1	SERVICE DIRECTOR	Sent to Clerk's Office for Council
7/8/2005	1	Service Drafter	Sent to Clerk's Office for Council
7/5/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/29/2005	1	Finance Reviewer	Reviewed and Approved
6/29/2005	1	FINANCE DIRECTOR	Reviewed and Approved
6/29/2005	1	Service Drafter	Sent for Approval
6/29/2005	1	Auditor Reviewer	Reviewed and Disapproved
6/23/2005	1	Service Drafter	Sent for Approval
6/23/2005	1	SERVICE DIRECTOR	Reviewed and Approved
6/21/2005	1	Service Drafter	Sent for Approval

Explanation

BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Field & Associates, Inc., in the amount of $146,165.00 for the renovation of the roof at 1393 East Broad Street. The current roof is approximately twenty years old and has been decaying. The renovation will consist of the replacement of the current roof with a granular-textured roof of modified bitumen asphalt. The building is currently leased to the Columbus Compact Association. The contractor has sixty days upon notification of the award of the contract to complete the project. The roof will include a 30-year workmanship and material guarantee.

Formal proposals were solicited on May 5, 2005. Three firms submitted proposals on May 19, 2005 as follows: (0 MBE, 0 FBE).

Field & Associates, Inc. $146,165.00
General Maintenance and Engineering Co. $167,993.00
K & W Roofing, Inc. $223,437.00

It is the recommendation of the Facilities Management Division to award this contract to the most responsive and responsible bidder, Field & Associates, Inc. Contract Compliance Number 31-0516698, exp. 09/28/2007.

Emergency action is requested so that the contractor will be able to complete this project during good weather.

Fiscal Impact: The Facilities Management Division budgeted $150,000.00 in the Capital Improvement Budget for this project. The cost of this contract is $146,165.00. Of this total, $122,451.30 will come from the Facilities Management Capital Improvement Fund. The remaining $23,713.70 will come from the General Permanent Improvement Fund. The lessee located at 1393 East Broad Street contributes $15,000.00 annually, in addition to rent, to said fund for costs and expenses relative to maintenance and repair of the property.

Title

To authorize the Public Service Director to enter into contract for the Facilities Management Division with Field &...