City of Columbus - File #: 1319-2009

• File #: 1319-2009
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/5/2009
• In control: Safety Committee
• On agenda: 10/26/2009
• Final action: 10/29/2009
• Title: To authorize and direct the Finance & Management Director to enter into three (3) UTC contracts for the option to purchase Personal Safety Products with Safety Solutions, Inc., Jendco Safety Supply and Fire Safety Services, Inc., to authorize the expenditure of three (3) dollars to establish the contracts from the Mail, Print Services and UTC Fund; and to declare an emergency. ($3.00)

Date	Ver.	Action By	Action	Result
10/29/2009	1	CITY CLERK	Attest
10/28/2009	1	MAYOR	Signed
10/26/2009	1	Columbus City Council	Approved
10/26/2009	1	COUNCIL PRESIDENT	Signed
10/13/2009	1	CITY ATTORNEY	Reviewed and Approved
10/13/2009	1	Finance Drafter	Sent to Clerk's Office for Council
10/9/2009	1	ODI DIRECTOR	Reviewed and Approved
10/9/2009	1	Finance Drafter	Sent for Approval
10/9/2009	1	CITY AUDITOR	Reviewed and Approved
10/9/2009	1	CITY AUDITOR	Reviewed and Approved
10/9/2009	1	Finance Drafter	Sent for Approval
10/8/2009	1	Finance Drafter	Sent for Approval
10/8/2009	1	EBOCO Reviewer	Sent for Approval
10/7/2009	1	FINANCE DIRECTOR	Reviewed and Approved
10/5/2009	1	Finance - Purchasing Drafter	Sent for Approval
10/5/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/5/2009	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/5/2009	1	Finance Reviewer	Reviewed and Approved

Explanation

BACKGROUND: For the option to purchase Personal Safety Products for Various City Agencies. These products help protect City Employees working in potentially hazardous conditions and it allows the City to be in compliance with safety laws and regulations for the workplace. These contracts will provide City agencies with protective gloves, hard hats, eye and ear protection, safety clothing, first aid supplies and other safety equipment and supplies.

The term of the proposed option contract would be approximately two (2) years, with the option to extend the contract, subject to mutual agreement, for one additional one-year period. The Contract is through June 30, 2012. The Purchasing Office opened formal bids on September 17, 2009.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06, Solicitation SA003353. One-hundred thirty-one bids were solicited (MBR: 3; F1: 2). Eight (8) bids were received. Grayson Integrated, LLC and Safeware, Inc. were deemed non-responsive for failure to provide a copy of the catalog(s) and price list(s) in which they were bidding. Therefore, pricing information could not be verified.

The Purchasing Office is recommending award of the contract to the lowest, responsive, responsible and best bidders:

Safety Solutions, Inc., CC#310808325 (Expires July 29, 2010), $1.00
Jendco Safety Supply, F1, CC#311286443 (Expires January 15, 2011), $1.00
Fire Safety Services, Inc., CC# 340962724 (Expires March 11, 2010), $1.00
Total Estimated Annual Expenditure: $250,000.00

These companies are not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this...