Explanation
The purpose of this ordinance is to authorize the Director of Finance and Management to enter into a purchase order with E.H. Wachs Company for the purchase of two (2) valve maintenance trailers for the Division of Power and Water, Distribution Maintenance.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation SA003021). Bids were solicited and opened on September 18, 2008. One bid was received from E. H. Wachs Company (MAJ). This bid meets all specifications and an award is recommended to E.H. Wachs Company as the lowest bid received, in the amount of $108,090.00. In order to accept this lower price, waiver legislation is being requested in accordance with Section 329.07 of the Columbus City Code due to an error in pricing by the vendor on Page 5A of the bid document. The actual price being offered is lower, as detailed on an attached quotation submitted by the vendor with their bid. In addition, the vendor included a line stating that the bid was only valid until 11/14/2008; they have agreed to strike this line from their bid. This purchase has been approved by the Fleet Management Division.
The Division of Power and Water Distribution Mainline Section had some recent changes mandated by the EPA requiring them to exercise valves at least one time a year. To meet these requirements, this Section had to hire additional staff. Three - 2 man crews are now trained and in place that will be performing these functions on a regular basis. This equipment that will be used to perform this function is specialized in the fact that it not only hydraulically turns valves, but has vacuum excavation and cleanout capability. Also, due to the many variations of valves encountered, this machine has a wide operating range as it relates to valve size and depth reach. By purchasing these units, the crews will have an all-in-one tool and will not have to transport three separate pieces of equ...
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