City of Columbus - File #: 1117-2004

• File #: 1117-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/11/2004
• In control: Public Service & Transportation Committee
• On agenda: 7/19/2004
• Final action: 7/21/2004
• Title: To authorize the Public Service Director to enter into a contract for the Transportation Division with Columbus Asphalt Paving Inc., for construction of the Pearl Street Pavement Replacement project; to authorize the expenditure of $430,500.10 from the Voted 1995, Voted 1999 Streets and Highways Fund for the Transportation Division; and to declare an emergency. ($430,500.10)

Date	Ver.	Action By	Action	Result
7/21/2004	1	MAYOR	Signed
7/21/2004	1	CITY CLERK	Attest
7/19/2004	1	Columbus City Council	Approved	Pass
7/19/2004	1	COUNCIL PRESIDENT	Signed
7/13/2004	1	Auditor Reviewer	Reviewed and Approved
7/13/2004	1	CITY AUDITOR	Reviewed and Approved
7/13/2004	1	Service Drafter	Sent to Clerk's Office for Council
7/9/2004	1	CITY ATTORNEY	Reviewed and Approved
7/9/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	Finance Reviewer	Reviewed and Approved
7/8/2004	1	Finance Reviewer	Reviewed and Approved
7/8/2004	1	FINANCE DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/8/2004	1	EBOCO Reviewer	Reviewed and Approved
7/8/2004	1	ODI DIRECTOR	Reviewed and Approved
7/8/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	SERVICE DIRECTOR	Reviewed and Approved
7/7/2004	1	Service Drafter	Sent for Approval
7/6/2004	1	Service Drafter	Sent for Approval
6/22/2004	1	Service Drafter	Sent for Approval
6/21/2004	1	Service Reviewer	Reviewed and Approved
6/17/2004	1	Service Reviewer	Reviewed and Disapproved
6/11/2004	1	Service Drafter	Sent for Approval

Explanation

Background: This legislation authorizes the Public Service Director to enter into a contract for the Transportation Division in the amount of $369,948.10 for the Pearl Street Pavement Replacement project with Columbus Asphalt Paving Inc., and to pay construction inspection costs up to $60,552.00. This improvement details construction for Pearl Street which is bounded by First Avenue to the south and Second Avenue to the north. (See the attached map.) The work for which proposals were invited consists of brick replacement with concrete base, under drain, curb, curb ramps, sidewalk, and storm water replacement, and other associated work. This project was requested thru the Urban Infrastructure Recovery Fund. The Notice to Proceed is estimated on or about September 8, 2004. The project is to be completed 120 days after the Notice to Proceed is issued. This project was advertised on the City of Columbus Formal Bid Listing web page, Dodge Reports, and Builders' Exchange. Seven bidders/suppliers were solicited (5 majority, 2 minority) and 3 bids were received (3 majority, 0 minority) and tabulated on June 10, 2004, as follows:

G. Marchi and Son LLC. $368,824.15
Columbus Asphalt Paving Inc. $369,948.10
Newcomer Concrete Services, Inc. $603,568.88

The bid submittal of the apparent low bidder, G. Marchi and Son LLC., was non responsive as they did not fill out the bond completely. Evaluation of the quality contractor criteria confirmed the next bidder. Therefore, the Transportation Division recommends a contract award to Columbus Asphalt Paving, Inc. CC No. 31-0857095 (expiring August 16, 2004), as the lowest, best, most responsive, and most responsible bidder.

Emergency action is requested so that the improvement may be substantially completed in the 2004 construction season.

Fiscal Impact: The Transportation Division budgeted $900,000 in the 2004 Capital Improvements Budget for the Pearl Alley Street Pavement Replacement project. ...