City of Columbus - File #: 1010-2004

• File #: 1010-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/27/2004
• In control: Public Service & Transportation Committee
• On agenda: 6/28/2004
• Final action: 7/1/2004
• Title: To authorize and direct the Finance Director to enter into one contract for the option to purchase Vehicle Washing Services for Fleet Management Division with Custom Detailing Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund. ($1.00)

Date	Ver.	Action By	Action	Result
7/1/2004	1	MAYOR	Signed
7/1/2004	1	CITY CLERK	Attest
6/28/2004	1	Columbus City Council	Approved	Pass
6/28/2004	1	COUNCIL PRESIDENT	Signed
6/21/2004	1	Columbus City Council	Read for the First Time
6/8/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/7/2004	1	CITY ATTORNEY	Reviewed and Approved
6/4/2004	1	CITY AUDITOR	Reviewed and Approved
6/4/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	EBOCO Reviewer	Reviewed and Approved
6/3/2004	1	ODI DIRECTOR	Reviewed and Approved
6/3/2004	1	Finance - Purchasing Drafter	Sent for Approval
6/3/2004	1	Auditor Reviewer	Reviewed and Approved
5/28/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
5/27/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Vehicle Washing Services for the Fleet Management Division, the largest user. The term of the proposed option contract would be two years with the option to renew for two additional years. Contract is through May 31, 2006., with the extension through May 31, 2008. The Purchasing Office opened formal bids on April 22, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001093. Thirty (MAJ:24, MBE:6, FBE:0) bids were solicited; five (MAJ:3, FBE:0, MBE:2) bids were received.

The Purchasing Office is recommending award of the contract to the low bidder:

Custom Detailing Inc., FBE, CC#1585664

Total Estimated Annual Expenditure: $20,000.00. This company is not on the Auditor of State Findings For Recovery Database.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Fleet Management Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into one contract for the option to purchase Vehicle Washing Services for Fleet Management Division with Custom Detailing Inc., to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on April 22, 2004 and selected the lowest bid; and

WHEREAS, this ordinance addresses Purchasing objective of 1) maximizing the use of City resources by obtaining optimal products/services at low prices and 2) encouraging economic development by improving access to City bid opportunities and 3) providing effective option contracts for City agencies to efficiently maintain their supply chain and service to the public; and

WHEREAS, in order to establish a supply matrix fo...