City of Columbus - File #: 1765-2008

• File #: 1765-2008
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/30/2008
• In control: Administration Committee
• On agenda: 12/15/2008
• Final action: 12/17/2008
• Title: To authorize the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. for software licenses; to authorize the expenditure of $56,182.64 from the Department of Technology Information Services Fund; and to declare an emergency. ($56,182.64)

Date	Ver.	Action By	Action	Result
12/17/2008	1	ACTING CITY CLERK	Attest
12/16/2008	1	MAYOR	Signed
12/15/2008	1	Columbus City Council	Approved
12/15/2008	1	COUNCIL PRESIDENT	Signed
11/21/2008	1	Finance Reviewer	Reviewed and Approved
11/21/2008	1	Finance - Purchasing Reviewer	Reviewed and Approved
11/21/2008	1	FINANCE DIRECTOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	Auditor Reviewer	Reviewed and Approved
11/21/2008	1	CITY AUDITOR	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent for Approval
11/21/2008	1	CITY ATTORNEY	Reviewed and Approved
11/21/2008	1	Technology Drafter	Sent to Clerk's Office for Council
11/20/2008	1	ODI DIRECTOR	Reviewed and Approved
11/20/2008	1	Technology Drafter	Sent for Approval
11/20/2008	1	Finance Reviewer	Reviewed and Approved
11/19/2008	1	EBOCO Reviewer	Reviewed and Approved
11/12/2008	1	Technology Reviewer	Reviewed and Approved
11/12/2008	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
11/12/2008	1	Technology Drafter	Sent for Approval
11/12/2008	1	Technology Drafter	Sent for Approval
11/5/2008	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND:
This legislation authorizes the Director of Finance and Management, for the Department of Technology, and on behalf of the Department of Public Safety, Public Utilities, and Public Service, to establish a purchase order with Environmental Systems Research Institute, Inc. (ESRI) for additional software licenses, associated with GIS (Geographical Information System); a total of six licenses for the Department of Public Safety Crime Analysis section, two licenses for the Department of Public Utilities, one license for the Columbus Public Service Department; two for the Department of Technology. Currently, the Department of Technology has sixty-one (61) licenses to share across the City. The numbers of licenses have not increased in the last ten (10) years, yet there has been an increase in the number of users, and additional access requests are expected to continue to grow. For example, there are forty-five users that require access to the ArcInfo license, which is associated with responsibilities that directly impact the efficiency with which the City does business such as but not limited to: inspection and maintenance of utility and transportation infrastructure; issuing of building permits and related Development activities; there are well over 100 users of the ArcView license across the City, that impact police needs to use ArcGIS license that are utilized for crime analysis, which enables them to use analysis in crime investigation; the ArcPublisher license can be used to publish maps that can be used by ArcReader software which is free, yet it does not have the capability of the ArcView license and or the ArcInfo license, but is valuable for digital mapping access.

This purchase will be made from, State Term Schedule; established by the State of Ohio, contract type STS, contract number 533197-3, which expires 6/30/2009. In addition, it has been determined that ESRI has the expertise to support the Department of Technology's ...