Explanation
BACKGROUND: To establish a contract for the option to purchase Lawn Maintenance Services for the Water Division, the largest user. The term of the proposed option contract will be three years with an option to renew for one additional year if mutually agreed. Contract expiration date is December 30, 2006.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001086). Formal bids were opened on March 25, 2004. Ninety-nine (MAJ:84, M1A:15) bids solicited; six (MAJ:5, M1A:1) bids received.
W.A.Q., Inc. submitted a lower numerical bid for Zone 4. However, the savings estimated ($ 9.00 / week) is far less than the cost incurred by administrating another contract. Therefore, it is not in the City's best economic interest to extend a primary award to W.A.Q. Inc. John's Industrial Landscaping remains the lowest overall bidder for all items bid.
The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder.
John's Industrial Landscaping, CC#542132085
Total Estimated Annual Expenditure: $320,000.00
This company is not debarred according to the Federal Excluded Parties Listing.
The Purchasing Office is also recommending secondary awards be extended to W.A.Q. Inc. for Zone 3 and Zone 4, and a secondary award for Zone 1 and Zone 2 be extended to Hickman Lawn Care. These contracts would be available for use only in the event the primary contractor is in default and the City is still responsible for the health, safety, and clean appearance of its property.
W.A.Q. Inc., CC#31-1592385
Hickman Lawn Care, CC#31-1432478
This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Pur...
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