City of Columbus - File #: 1438-2010

• File #: 1438-2010
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/29/2010
• In control: Public Service & Transportation Committee
• On agenda: 10/18/2010
• Final action: 10/20/2010
• Title: To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Traffic Mast Arm Signal Poles for the Department of Public Service with General Supply and Services, Inc. dba GEXPRO; Loeb Electric Company; and Path Master, Inc. to authorize the expenditure of three dollars to establish the contract from the Mail, Print Services and UTC Fund; and to declare an emergency ($3.00).

Date	Ver.	Action By	Action	Result
10/20/2010	1	CITY CLERK	Attest
10/19/2010	1	MAYOR	Signed
10/18/2010	1	Columbus City Council	Approved	Pass
10/18/2010	1	COUNCIL PRESIDENT	Signed
10/6/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/6/2010	1	CITY ATTORNEY	Reviewed and Approved
10/6/2010	1	Finance Drafter	Sent to Clerk's Office for Council
10/5/2010	1	Auditor Reviewer	Reviewed and Approved
10/5/2010	1	CITY AUDITOR	Reviewed and Approved
10/4/2010	1	ODI DIRECTOR	Reviewed and Approved
10/4/2010	1	Finance Drafter	Sent for Approval
10/1/2010	1	Finance - Purchasing Reviewer	Reviewed and Approved
10/1/2010	1	Finance Reviewer	Reviewed and Approved
10/1/2010	1	FINANCE DIRECTOR	Reviewed and Approved
10/1/2010	1	Finance - Purchasing Drafter	Sent for Approval
10/1/2010	1	EBOCO Reviewer	Sent for Approval
9/29/2010	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Traffic Signal Mast Arm Poles for the Department of Public Service, Division of Planning and Operations, the largest user. Traffic Signal Mast Arm Poles will be installed on roadways throughout the City of Columbus. The term of the proposed option contracts would be through October 1, 2012 with the option to extend two additional one year periods, subject to mutual agreement by both parties, in accordance with formal bid SA003663. The Purchasing Office opened formal bids on September 2, 2010.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA003663). Thirty bids were solicited (MAJ:29, F1: 1); Four bids was received (MAJ:4 ).

The Purchasing Office is recommending award of three contracts to the lowest responsive, responsible, and best bidders:

General Supply and Services, Inc., dba GEXPRO., CC#205021902. Exp. 04/02/2011
Loeb Electric Company; CC# 314236750, Exp. 07/09/22
Path Master, Inc. CC# 341233777, Exp. 05/11/2011
Total Estimated Annual Expenditure: $50,000.00

These companies are not debarred according to the Excluded Parties listing of the Federal Government and are not listed in the Auditor of States database for Findings for Recovery.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Mail, Print Services, and UTC Fund. City agencies will be required to obtain approval to expend from their own appropriations.

Title
To authorize and direct the Finance and Management Director to enter into three contracts for the option to purchase Traffic Mast Arm Signal Poles for the Department of Public Service with General Supply and Services, Inc. dba GEXPRO; Loeb Electric Compan...