Explanation
BACKGROUND: For the option to purchase Fire Helmets for the Division of Fire, the largest user. The term of the proposed option contract would be from the date of execution through December 31, 2008 with the option to extend for one additional year.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001640). One hundred forty-eight (MAJ: 141, MBE: 6; FBE: 1) bids were solicited; five (MAJ: 5) bids were received. Three bids were deemed non-responsive due to not meeting specifications.
The Purchasing Office is recommending award of a contract to the lowest responsive and responsible bidder:
Total Fire Group, MAJ, CC#31-1608763, Estimated Annual Expenditure: $95,000.00
This company is not debarred according to the Excluded Party Listing System of the Federal Government or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery Certified Search.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. All City agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for an option to purchase Fire Helmets with Total Fire Group, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)
Body
WHEREAS, the Purchasing Office advertised and solicited formal bids on July 14, 2005 and selected the lowest responsive, responsible and best bid; and
WHEREAS, this ordinance addresses Purchasing objectives of 1) maximiz...
Click here for full text