Explanation
Background: This ordinance authorizes the Director of the Recreation and Parks Department to enter into contract with BBCO Design, LLC for the Cultural Arts Center Interior Renovations Project. The contract amount is $101,921.00, with a contingency of $14,700.00, for a total of $116,621.00 being authorized by this ordinance.
This project is for professional design services needed for the replacement of the existing main gallery flooring in the Priscilla R. Tyson Cultural Arts Center. The scope of services will also cover the first and third floor restrooms which will provide ADA accessible stalls, ambulatory stalls, and improve access for maintenance. The current gallery flooring was installed over twenty years ago and does not support new gallery layouts or special event layouts. The current restrooms do not provide appropriate ADA access and have maintenance challenges. This project will build upon data provided by the 2023 CIP Scoping Project, ADA Condition Assessments Project, staff requests, and community requests.
Vendor Bid/Proposal Submissions (Office of Diversity and Inclusion designation status): Proposals were advertised to firms that were pre-qualified through the bi-annual Request for Statement of Qualification (RSFQ) process, in accordance with City Code Section 329, on October 10, 2024 and received by the Recreation and Parks Department on October 22, 2024. Request for proposals were received by the following companies.
BBCO Design, LLC (WBE)
XYZ (MBE)
Of note, professional services contracts are quality based selections and not based on price. Costs were not requested nor were they part of this evaluation.
In accordance with City Code, a selection team evaluated the proposals and recommended BBCO Design, LLC be selected to perform the work. The firm was chosen based on their referenced projects, experience, qualifications, availability, timeline and project approach.
Certification of the MBE’s and WBE’s being proposed are in goo...
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