Explanation
This ordinance authorizes a modification to the agreement with AVI Systems Inc. for the Conference Room 225 project.
Ordinance 3537-2023 authorized the City Clerk to contract with AVI Systems for a technology overhaul in Conference Room 225. That project includes replacing technology equipment that is beyond its useful life, including media devices that have already failed or are beyond maintenance and repair. As part of this renovation project, AVI Systems Inc. is replacing all existing cameras, display monitors, install microphones and corresponding rack components, and implementing a new presentation system.
During the course of the project, the need for additional equipment beyond what was included in the original scope became evident. There is a need to add additional funding to the contract to support the acquisition and installation of this additional equipment. This modification will add $5,105.84 to the original agreement, a cost provided by AVI Systems Inc. for the replacement of that specific equipment. The need for additional funding was not known at the time of the original agreement as the equipment had not been identified for replacement or upgrade under the original scope of the agreement, but during the course of work it became evident that replacement was necessary. A modification is the most practical approach given that AVI Systems Inc is already working directly on the associated system components during the rest of the project.
Fiscal Impact: Funding is available within the Neighborhood Initiatives subfund.
Emergency action is requested in order to immediately authorize the aforementioned modification to complete the project and bring the room to full functionality.
Title
To authorize the City Clerk to modify an agreement with AVI Systems Inc. for the Conference Room 225 project; to authorize an appropriation and expenditure within the Neighborhood Initiatives subfund; and to declare an emergency. ($5,105.84)
Body
WHERE...
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