City of Columbus - File #: 1728-2004

• File #: 1728-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/22/2004
• In control: Utilities Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize and direct the Finance Director to enter into three contracts for the option to purchase Street Light Controllers with Graybar Electric Co., General Electric Supply Company, and Central Systems & Controls, to waive competitive bidding requirements, to authorize the expenditure of three dollars to establish the contracts from the Purchasing/Contract Operation Fund, and to declare an emergency. ($3.00).

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
10/29/2004	1	CITY ATTORNEY	Reviewed and Approved
10/29/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/22/2004	1	Auditor Reviewer	Reviewed and Approved
10/22/2004	1	CITY AUDITOR	Reviewed and Approved
10/22/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/13/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/12/2004	1	ODI DIRECTOR	Reviewed and Approved
10/8/2004	1	EBOCO Reviewer	Reviewed and Approved
10/7/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
9/23/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Street Light Controllers for the Division of Electricity, the largest user, and to consider the bids based on an informal basis as the original bid was canceled. To waive competitive bidding requirements as time does not permit a re-bid. The term of the proposed option contracts would be three years, through July 31, 2006.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001153). The Purchasing Office opened formal bids on June 24 , 2004. All registered supplier in this commodity code were solicited, 85 (MAJ:76, MBE:7, FBE:2) bids were solicited; three (MAJ: 3) bids were received.

None of the bidders responded to all items in the bid. Only one of the three bidders, Graybar Electric, was responsive to all terms and conditions in the bid. General Electric Supply added additional terms to their bid response and Central Systems Corp. omitted the city's terms and conditions from their bid, making them non-responsive bidders. This legislation is being submitted to waive competitive bidding to accept all bids on an informal basis as the original bid was canceled. To make multiple contract awards in order for the Division of Electricity to be able to order all the items listed in the original solicitation, SA001153. The Purchasing Office is recommending award of contracts to the lowest bidders on an informal basis:

Graybar Electric Co., Inc., MAJ, CC#130794380, $5,769.00
General Electric Supply Company, MAJ, CC# 14-0689340, $4,673.75
Central Systems & Controls, MAJ, CC#34-1314768, $31,625.00
Total Estimated Annual Expenditure: $42,067.75.00

Items 5, 21, 63, 65,66 and 67 will not be awarded as none of the bidders provided responses for these items. Items 18, 19 and 31 will not be awarded as alternate bids were submitted and the products may not be equal to what was specified.

This ordinance is being submitted as an emergency ...