City of Columbus - File #: 1767-2004

• File #: 1767-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 9/27/2004
• In control: Public Service & Transportation Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Various Aphalt Emulsions, with Phillips Oil Co., of Ohio and Northcoast Products, to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
10/28/2004	1	CITY ATTORNEY	Reviewed and Approved
10/28/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/22/2004	1	CITY AUDITOR	Reviewed and Approved
10/22/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/22/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/21/2004	1	EBOCO Reviewer	Reviewed and Approved
10/21/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/21/2004	1	Auditor Reviewer	Reviewed and Approved
10/20/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/18/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: To establish a contract for the option to purchase Various Asphalt Emulsions for the Transportation Division, the largest user. The term of the proposed option contract will be three years with an option to renew for one additional year if mutually agreed. Contract expiration date is April 30, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001170). Formal bids were opened on July 1, 2004. Thirty (MAJ:26, M1A:4, F1:0) bids solicited; two (MAJ:2) bids received.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidders:

Phillips Oil Co. Inc., of Ohio, CC#31-0420014
Total Estimated Annual Expenditure: $350,000.00

Northcoast Products, CC#31-1748133
Total Estimated Annual Expenditure: $7,000.00

Both companies are not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery database.

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Transportation Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Various Aphalt Emulsions, with Phillips Oil Co., of Ohio and Northcoast Products, to authorize the expenditure of two dollars to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($2.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on July 1...