City of Columbus - File #: 1812-2004

• File #: 1812-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/4/2004
• In control: Utilities Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize the Director of Public Utilities to execute a purchase order to Synergen, Inc., in order to pay the annual software license fee for the Integrated Maintenance Management System, to provide continuing rights for use of the system, and for the support of such use for the Division of Sewerage and Drainage; to authorize the expenditure of $ 55,000.00; and to declare an emergency. ($55,000.00)

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
10/28/2004	1	CITY ATTORNEY	Reviewed and Approved
10/28/2004	1	Utilities Drafter	Sent to Clerk's Office for Council
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	Utilities Drafter	Sent for Approval
10/27/2004	1	Auditor Reviewer	Reviewed and Approved
10/27/2004	1	CITY AUDITOR	Reviewed and Approved
10/27/2004	1	Utilities Drafter	Sent for Approval
10/25/2004	1	EBOCO Reviewer	Reviewed and Approved
10/22/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/22/2004	1	Utilities Drafter	Sent for Approval
10/8/2004	1	UTILITIES DIRECTOR	Reviewed and Approved
10/5/2004	1	Utilities Reviewer	Reviewed and Approved
10/4/2004	1	Utilities Drafter	Sent for Approval

Explanation

1. BACKGROUND:

A. Need. This legislation authorizes the Director of Public Utilities to execute a Purchase Order with Synergen, Inc., for the annual Software License Fee for the Integrated Maintenance Management System (IMMS) for the Department of Public Utilities, in order to continue the license for use of the IMMS system, and for support thereof. This system has been in use in the Division of Sewerage and Drainage since startup on September 1, 2003, and is currently beginning implementation in the Divisions of Electricity and Water.

B. Contract Compliance No.: 680264853.

C. Type of Business Enterprise: Majority.

D. Emergency Designation: This is the first annual renewal of this license fee since the initial implementation began. The Vendor was not aware of normal City legislation and processing times, and did not advise the City of the renewal amount until late September; emergency designation is requested in order to meet the October 31, 2004 required renewal date. The Vendor will provide adequate notice for 30-day legislation in future renewals.


2. FISCAL IMPACT:

A. Budget Information: Sufficient budgeted monies are available for this purpose in the OCA 605378 budget for FY2004.

B. Historical Data: This is the first year for this annual license fee. In future years, the fee will be apportioned among all user Divisions of the Department, as the system implementations in the Divisions of Electricity and Water proceed.


Title
To authorize the Director of Public Utilities to execute a purchase order to Synergen, Inc., in order to pay the annual software license fee for the Integrated Maintenance Management System, to provide continuing rights for use of the system, and for the support of such use for the Division of Sewerage and Drainage; to authorize the expenditure of $ 55,000.00; and to declare an emergency. ($55,000.00)


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