City of Columbus - File #: 1857-2004

• File #: 1857-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/14/2004
• In control: Safety Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize and direct the Director of Finance on behalf of the Franklin County Municipal Court Clerk to modify the agreement and issue a blanket purchase order to the National City Bank for the purpose of paying for banking services, to authorize the expenditure of $50,000 from the General Fund, and to declare an emergency. ($50,000.00)

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
11/3/2004	1	City Clerk's Office	Sent back for Clarification/Correction
11/3/2004	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/28/2004	1	MuniCrtClerk Drafter	Sent for Approval
10/28/2004	1	Auditor Reviewer	Reviewed and Approved
10/28/2004	1	CITY AUDITOR	Reviewed and Approved
10/28/2004	1	MuniCrtClerk Drafter	Sent for Approval
10/28/2004	1	CITY ATTORNEY	Reviewed and Approved
10/28/2004	1	MuniCrtClerk Drafter	Sent to Clerk's Office for Council
10/27/2004	1	EBOCO Reviewer	Sent for Approval
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/26/2004	1	Finance Reviewer	Reviewed and Approved
10/26/2004	1	FINANCE DIRECTOR	Reviewed and Approved
10/26/2004	1	MuniCrtClerk Drafter	Sent for Approval
10/25/2004	1	MuniCrtClerk Drafter	Sent for Approval
10/25/2004	1	MUNICRTCLERK DIRECTOR	Reviewed and Approved
10/25/2004	1	MuniCrtClerk Drafter	Sent for Approval

Explanation

October 13, 2004

Background: Agreements between the Franklin County Municipal Court Clerk and National City Bank were entered into that collectively formed the basis for the agreement to pay for the banking services for the Franklin County Municipal Court Clerk through June 30, 2005. The documents that form the agreement are: Memorandum of Agreement for Deposit of Public Funds was entered into between the Franklin County Municipal Court Clerk and National City Bank for the term June 1, 2002 through June 30, 2005; a Merchant Service Agreement with National Processing Company, LLC (NCP) for the Card Processing Agreement, Debit Card Agreement, and Equipment Agreement, entered into June, 2002; and a letter dated March 11, 2002 between National City Bank and the Clerk's office.

This modification is to increase the maximum allowable amount on the contract to cover anticipated expenditures through June 30, 2005. National City Bank's compliance number is 314270685.

1. Amount of Additional funds: The estimated expenditure for the remaining contract is $50,000 for the term of the agreement from the Municipal Court Clerk General Fund.

2. Reason for additional needs were not foreseen: The need was foreseen. The contract dollar volume is funded annually but the agreement is valid through June 30, 2005.

3. Reason other procurement process not used: We are currently under contract for the service.

4. How cost was determined: The cost, terms and conditions are in accordance with the original agreement.

Fiscal Impact: Funding to increase this contract is available in the Franklin County Municipal Court Clerk General Fund.

To maintain uninterrupted services to the Franklin County Municipal Court, this ordinance is to be submitted as an emergency.


Title

To authorize and direct the Director of Finance on behalf of the Franklin County Municipal Court Clerk to modify the agreement and issue a blanket purchase order to the...