City of Columbus - File #: 1878-2004

• File #: 1878-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/18/2004
• In control: Public Service & Transportation Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize and direct the Finance Director to enter into a contract for the option to purchase Auto Body Repair Supplies with Genuine Parts Company operating as Automotive Parts Company dba NAPA Columbus, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00).

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
10/28/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/28/2004	1	CITY ATTORNEY	Reviewed and Approved
10/28/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/27/2004	1	Auditor Reviewer	Reviewed and Approved
10/27/2004	1	CITY AUDITOR	Reviewed and Approved
10/26/2004	1	EBOCO Reviewer	Reviewed and Approved
10/25/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved
10/18/2004	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the option to purchase Auto Body Repair Supplies for the Fleet Management Division. The term of the proposal option contract would be two (2) years with the option to extend for one (1) additional year. Contract is through May 31, 2006 with an extension through May31, 2007. The Purchasing Office opened formal bids on June 24, 2004.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001178 GRW. Forty eight (MAJ:45, MBE:2, FBE:1) bids were solicited; three (MAJ:3, MBE:0, FBE0) bids were received.

The lowest numerical bidder for items 4 and 8, Autobody Supply Company Inc. failed to include the required percentage discount as required in 6.7 of the specifications and were deemed non-responsive. The lowest numerical bidder for item 7, Carquest of Simplex bid a refinish material not approved by General Motors and were deemed non-responsive. The
Purchasing Office is recommending award of all items to the lowest, responsive, responsible and best bidder:

Genuine Parts Company operating as Automotive Parts Company dba NAPA Columbus, MAJ, CC#580254510, $37,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Fleet Management will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.


Title

To authorize and direct the Finance Director to enter into a contract for the option to purchase Auto Body Repair Supplies with Genuine Parts Company operating as Automotive Parts Company dba NAPA Colu...