Explanation
BACKGROUND: For the option to purchase Reflective Sheeting for the Department of Public Service,
Divison of Transportion, the largest user. The term of the proposal option contract will thru February 1, 2007
with the option to renew for two, one year term(s). The Purchasing Office opened formal bids on May 6, 2004.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06
Solicitation No. SA001092. Three bids were received: (MAJ:36) bids solicited; (MAJ:3) bids received,
(MBE:0) bids solicited; (MBE:0) were received (FBE:0) bids solicited; (FBE:0) bids received
Award recommendations include:
Avery Dennison MAJ, CC #95-1492269, $1.00, Items 1 (all), 2 (white and yellow), 3 (all), 4 (all), and 5 (all.)
Hall Signs MAJ, CC# 35-1037293, $1.00, 3M Company MAJ, CC# 41-0417775, $1.00, Items 7 (all), 8 (white),
9 (all), and 10.
Lowest bid items considered non-responsive: 3M items 1 (white) and 1 (yellow) did not meet specifications
with regard to proven past performance in a similar climactic condition. Hall Signs item 1 (Type IV high
performance reflective sheeting stop sign faces) was a standard sign face that fails to meet the performance
requirements.
Further, more than 120 days elapsed between the bid opening and the approval to purchase this reflective
sheeting (Ordinance Number 1576-2004.) Lowest bid on some of the items, Hall Signs, would not hold their
prices beyond the 120 day guaranty requested in the bid document: (tems 2 - stop sign faces, 6 - all, and
8 - orange and yellow.) Therefore, this ordinance awards those items to other the other companies that
were willing to extend their price validity, and this ordinance will repeal the previous version (1576-2004.)
This ordinance is being submitted as an emergency because, without emergency action, no less than 37
days will be added to this procurement cycle and the efficient delivery of valuable public services will ...
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