City of Columbus - File #: 1936-2004

• File #: 1936-2004
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 10/25/2004
• In control: Utilities Committee
• On agenda: 11/8/2004
• Final action: 11/10/2004
• Title: To authorize and direct the Finance Director to enter into a contract for an option to purchase Sludge Grinder Parts and Service, with JWC Environmental, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Date	Ver.	Action By	Action	Result
11/10/2004	1	CITY CLERK	Attest
11/9/2004	1	MAYOR	Signed
11/8/2004	1	Columbus City Council	Approved	Pass
11/8/2004	1	COUNCIL PRESIDENT	Signed
10/29/2004	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
10/28/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/28/2004	1	CITY ATTORNEY	Reviewed and Approved
10/27/2004	1	ODI DIRECTOR	Reviewed and Approved
10/27/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/27/2004	1	Auditor Reviewer	Reviewed and Approved
10/27/2004	1	CITY AUDITOR	Reviewed and Approved
10/26/2004	1	EBOCO Reviewer	Reviewed and Approved
10/25/2004	1	Finance - Purchasing Drafter	Sent for Approval
10/25/2004	1	FINANCE-PURCHASING APPROVER	Reviewed and Approved

Explanation

BACKGROUND: To establish a contract for the option to purchase Sludge Grinder Parts & Service for the Sewerage and Drainage Division, the largest user. The term of the proposed option contract will be two and one half years with an option to renew for one additional year if mutually agreed. Contract expiration date is May 31, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001275). Formal bids were opened on September 16, 2004. One hundred and fifty two (MAJ:149, M1A:2, F1:1) bids solicited; one (MAJ:1) bid received.

The Purchasing Office is recommending award of a contract to the lowest, responsive, responsible and best bidder:

JWC Environmental, CC#330381716
Total Estimated Annual Expenditure: $ 250,000.00

This company is not debarred according to the Federal Excluded Parties Listing or prohibited from being awarded a contract according to the Auditor of State Unresolved Findings for Recovery database.

This ordinance is being submitted as an emergency because, without emergency action, no less than thirty-seven days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Sewerage and Drainage Division will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance Director to enter into a contract for an option to purchase Sludge Grinder Parts and Service, with JWC Environmental, to authorize the expenditure of one dollar to establish the contract from the Purchasing/Contract Operation Fund, and to declare an emergency. ($1.00)

Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on September 16, 2004 and selected the lowest, responsive, responsible and best bid;...