Explanation
Background: This legislation authorizes a modification to the Transportation Division's design contract with M-E Companies for the Henderson Road Improvement Project. This project will reconstruct Henderson Road from State Route 315 to High Street. The contract modification is necessary to modify the scope of services to comply with Americans with Disabilities Act (ADA) standards, add a storm water pollution prevention plan, and other additions to the scope as requested by various sections/divisions.
This modification represents not only an addition to the original scope of services but is also a continuation of the existing work being performed and it would not be practical to contract with a different consultant.
New hourly rates, the overhead rate, and the percentage of profit were negotiated due to the extended length of the project and were used to determine the amount of this modification. M-E Companies, contract compliance # 31-1442777 (expires January 18, 2008) was selected in 1999 in accordance with Chapter 329 for professional service contracts.
The original contract in the amount of $306,918.00 was authorized by Ordinance 0491-2000 passed by City Council on March 6, 2000. This was subsequently modified and increased by $63,601.51 by Ordinance 0937-2001 passed by Council on June 4, 2001. The amount of this modification is $157,534.95. The total of all modifications is $221,136.46. The contract amount including all modifications is $528,054.46.
Fiscal Impact: The Transportation Division budgeted $2.1 million for Roadway Improvements in the 2004 Capital Improvements Budget. This ordinance authorizes and expenditure of $157,534.95 from the 1995, 1999 Voted Streets and Highways Fund. The Transportation Division has spent or encumbered approximately $1.65 million in Roadway Improvements since the July 2004 bond sale.
Emergency action is requested for immediate modification of the design contract for the earliest possib...
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