Explanation
BACKGROUND: To modify and extend the existing city-wide contract for the option to purchase Centrex Telephone and Transport Services for the Department of Technology, the largest user, to and including December 31, 2006. A contract was established July 1, 1988 pursuant to the sole source provisions of Chapter 329 of the Columbus City Code. The modification has been negotiated with our current provider, SBC Ameritech (contract compliance is 36-258076.) The company is not listed on the Auditor of State Findings for Recovery Database. The company is not listed on the Federal Excluded Parties Listing.
1. Amount of additional funds: No additional funding is required to modify the contract by extending the expiration date. However, City agencies will expend approximately $ 2.4 million for the telephone and transport services annually. This figure includes negotiated discounts that benefit the City.
2. Reason additional needs were not foreseen:
The Department of Technology has determined that alternate technologies being offered for the transmission of voice and data sevices are not yet mature enough to allow for an RFP process to go forward to seek a solution for the City's telephone and data transmission services. This contract modification will allow additional time for technologies such as Voice Over Internet Protocol and Centrex Internet Protocol to mature.
3. Reason other procurement processes not used: The same product is required as originally bid, however, additional discounts and provisions have been negotiated.
4. How cost was determined: The cost, terms and conditions were negotiated with the contractor.
FISCAL IMPACT: No funding is required to extend the option contract. Each city agency must establish/utilize their own funding for their estimated expenditures. Where the annual expenditure exceeds $100,000 by agency, they will seek City Council and Mayor approval for such expenditures.
These services are vital to our continued o...
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