Explanation
BACKGROUND: This legislation authorizes the Finance Director to modify an existing contract for the purchase of Panel Vans for the Division of Electricity. Bids were solicited in 2004, SA001190GRW, for the purchase of two panel vans. An additional panel van is needed for crews installing street lighting and underground primary/secondary services throughout the city.
Amount of additional funds to be expended under this modification: $68,887
Original Contract Amount: $137,774
Reason additional goods/services could not be foreseen initially: The 2004 budget provided only enough funding for the purchase of two (2) panel vans. Funding for one additional Panel Van is available in the 2005 budget.
Reason other procurement processes are not used: Fyda Freightliner Columbus, Inc. was the only vendor that responded to the solicitation opened July 15, 2004. That bid met all specifications and Contract Number FL002357 was awarded on November 23, 2004, as authorized by Ordinance 1685-2004, passed October 25, 2004. The vendor is currently building the vans to meet our specifications and has agreed to provide one additional van at the existing contract price. Since average vehicle costs have increased, it would be to the city's advantage to proceed with a contract modification.
How cost of modification was determined: Fyda Freightliner Columbus, Inc. has agreed to honor their price as quoted in the original bid to supply one additional panel van.
Contract Compliance Number: 310789102
Emergency action is requested in order that the modification may be executed prior to the manufacturer's cut-off date.
FISCAL IMPACT: $75,000 is budgeted in the Division of Electricity's Operating Fund for the purchase of a Panel Van. $137,774 was spent in 2004 for the purchase of two panel vans. $96,525 was spent in 2003 for light duty trucks.
Title
To authorize the Finance Director to modify an existing contract with Fyda Freightliner Co...
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