Explanation
1. BACKGROUND:
A. Need. This legislation authorizes the Director of Public Utilities to modify an existing contract for Specialized Machining & Fabrication Services for the Division of Sewerage and Drainage, in order to continue scheduled services to the Division.
B. Contract History. The existing contract was bid on October 23, 2002. The low bidder was Universal Fabricating & Construction Services, Inc., of Columbus, Ohio. A contract with this entity was authorized by Ordinance No. 0061-03, passed February 3, 2003. The original bid documents contemplated extending the term of the contract upon mutual agreement of the parties, and contemplated incremental funding for such a multi-year contract. It is now proposed to modify the contract to continue the term, and provide needed additional funds.
C. Conttract Compliance No.: 311203781.
D. Emergency Designation. Emergency designation is not requested.
2. FISCAL IMPACT:
A. Budget Information. Funds for this contract were budgeted in the amount of $110,000.00 for FY2005.
B. Contract Modification Information Pursuant to Section 329.16, CCC:
1) Amount of Additional Funds - This Modification: $60,000.00
2) Why the Need for Additional Work Could Not Be Foreseen: The need for contract continuance via modification to provide incremental funding was foreseen, and is included in the original procurement's specifications.
3) Why Other Procurement Processes Would Not Be In the City's Best Interest: This modification is deemed the most feasible and reasonable means of continuing to provide needed services.
4) How the Cost of the Modification Was Determined: The cost of the Modification to the contract was based upon extension of prices in the current contract.
C. Historical Data: Amounts appropriated for these services in prior years are:
FY2003 $100,000
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