Explanation
Background: The Transportation Division is responsible for traffic control and street name signage throughout the City. To accomplish this mission the Division requires four platform trucks to effect sign replacement and maintenance. These trucks will replace older trucks that have high mileage and excessive maintenance costs.
Bids were advertised in the City Bulletin and were received by the Purchasing Office on March 17, 2005 for Bid SA-001558GRW as follows:
Vendor / Cab and Chassis / Platform / Cost for Four Units / Vendor Status
Dueco, Incorporated / GMC TC8C042 / Dueco / $553,316.00 / Majority
Center City International, Incorporated / International 7400 / (none) / $191,788.00 / Majority
Center City International, Incorporated, submitted the apparent low bid but this was judged to be non-responsive in that they only bid the cab and chassis portion of the specifications. Therefore, the Transportation Division recommends bid award to Dueco, Incorporated, Contract Compliance Number 39-1084229 (expires March 23, 2007) as the lowest, best, most responsive, and most responsible bidder. Their bid price for four (4) units is $553,316.00.
Related 2004 vehicle purchases included three (3) 36-foot aerial trucks ($268,209.00) authorized by Ordinance 0987-2004 passed by City Council on July 19, 2004 and two (2) aerial sign trucks ($228,760.00) authorized by Ordinance 1614-2004 passed by Council on October 18, 2004.
Fiscal Impact: The Transportation Division budgeted $3.17 million in the 2004 Capital Improvements Budget for street equipment. These funds have either all been expended or encumbered for existing purchases of street equipment. This ordinance authorizes an expenditure of $553,316.00. Therefore, this ordinance authorizes a transfer of funds within the Transportation Division's 2004 Capital Improvement Budget in the 1995, 1999 Voted Streets and Highways Fund.
This ordinance amends the 2004 Capital Improvements budget to allow for this expenditure. The street equipment project is being increased by $553,316.00 from $3,807,080.00 to $4,360,396.00 with a corresponding decrease in the amount budgeted for Urban Infrastructure projects.
Emergency action is requested to ensure that the platform trucks are available for use as soon as possible.
Title
To amend the 2004 Capital Improvements Budget; to authorize the transfer of $553,316.00 between projects within the 1995, 1999 Voted Streets and Highways Fund; to authorize the Finance Director to enter into a contract for the purchase of four platform trucks from Dueco, Incorporated, for the Transportation Division; to authorize the expenditure of $553,316.00 from the 1995, 1999 Voted Streets and Highways Fund, and to declare an emergency. ($553,316.00)
Body
WHEREAS, the Transportation Division is responsible for installation and maintenance of traffic control and street name signage throughout the City; and
WHEREAS, the Transportation Division is in need of four platform trucks; and
WHEREAS, funds are budgeted and available within the 1995, 1999 Voted Streets and Highways Fund for this expense; and
WHEREAS, an emergency exists in the usual daily operations of the Public Service Department, Transportation Division, in that it is immediately necessary to purchase four platform trucks to ensure that the platform trucks are available for use as soon as possible to enhance the safety and productivity of the division's work force and reduce vehicle maintenance expenses; thereby preserving the public health, peace, property, safety and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the 2004 Capital Improvements Budget be and hereby is amended as follows:
Public Service / Transportation 59-09
Project / Current CIB amount / Amendment Amount / CIB amount as Amended
Street Equipment / $3,807,080 / $553,316 / $4,360,396
UIRF / $6,259,056 / ($553,316) / $5,705,740
SECTION 2. That the transfer of $553,316.00 between projects within Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, be and hereby is authorized as follows:
TRANSFER FROM:
Project No. / Project / Object Level 01/03 Codes / OCA Code / Amount
440005 / Urban Infrastructure / 06/6600 / 644385 / $553,316.00
Total Transfer From: $553,316.00
TRANSFER TO:
Project No. / Project / Object Level 01/03 Codes / OCA Code / Amount
530020 / Street Equipment / 06/6631/ 644385 / $553,316.00
Total Transfer To: $553,316.00
SECTION 3. That the Finance Director be and hereby is authorized to enter into a contract with Dueco, Incorporated, N4 W22610 Bluemound Road, Waukesha, Wisconsin for the purchase of four platform trucks in accordance with the specifications on file in the Purchasing Office.
SECTION 4. That the sum of $553,316.00, or so much thereof as may be needed, be and hereby is authorized to be expended from Fund 704, the 1995, 1999 Voted Streets and Highways Fund, Department No. 59-09, Transportation Division, Object Level One Code 06, Object Level Three Code 6652, OCA Code 644385 and Project Number 530020.
SECTION 5. That for the reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor or ten days after passage if the Mayor neither approves nor vetoes the same.