Explanation
Background: This legislation authorizes and directs the Finance Director to issue purchase orders for credit card fuel purchases and bulk fuel deliveries for the Public Service Department, Fleet Management Division. The Fleet Management Division uses the State of Ohio universal term contract with BP Products for bulk fuel purchases. Credit card fuel purchases were competitively bid by the Purchasing office.
Fiscal Impact: The Fleet Management Division budgeted a total of $5,564,390 for fuel in 2005. In January, legislation for $4,117,000.00 was completed to fund fuel purchases for a portion of 2005. This ordinance authorizes the expenditure of the remaining $1.44 million that is budgeted for fuel in the 2005 Fleet Management Division budget. Based upon current average prices for fuel and depending upon fuel prices over the next six months, additional funding for fuel purchases will be necessary before year end. As of the 2005 First Quarter Financial Review, the Fleet Management Division projected the need for an additional $1.4 million for fuel purchases above the budget amount of $5.56 million. The city spent $5.1 million for fuel in 2004 and nearly $4.2 million for fuels in 2003.
Emergency action is requested in order to ensure an uninterrupted supply of fuel for credit card purchases and bulk deliveries.
Title
To authorize and direct the Finance Director to issue purchase orders for credit card fuel purchases with US Bank Voyager and bulk fuel purchases with BP Products for the Fleet Management Division, to authorize the expenditure of $1,447,390.00 from the Fleet Management Services Fund, and to declare an emergency. ($1,447,390.00)
Body
WHEREAS, Universal Term Contracts (UTC) have been established through the formal competitive bid process, and
WHEREAS, the Fleet Management Division, Public Service Department has a need to purchase credit card, and bulk fuel deliveries and,
WHEREAS, an emergency exists in the usual daily operation of the Fleet Management Division, Public Service Department, in that it is immediately necessary to issue purchase orders for credit card and bulk fuel deliveries, and to ensure an uninterrupted fuel supply thereby preserving the public health, peace, property, safety, and welfare; now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director is hereby authorized and directed to issue purchase orders for the Public Service Department, Fleet Management Division, per the terms and conditions of Universal Term Contracts, as follows:
BP Products - State GDC027E / CT#OT914204E
CC# 362440313 expires 12/15/07
Gasoline
Object Level Three 2280
Contract expires - 4/30/06
BP Products - State GDC027E / CT#OT914204E
CC# 362440313 expires 12/15/07
Diesel Fuel
Object Level Three 2286
Contract expires 4/30/06
US Bank Voyager - FL001215
CC# 760476053 expires 07/15/05
Credit Card gasoline
Object Level Three 2280
Contract expires - 7/31/05
Section 2. That the sum of $1,447,390.00, or so much thereof as may be necessary, is hereby authorized to be expended from the Fleet Management Services Fund, 513, Department No. 59-05, OCA Code 591347, Object Level One 02 as follows to pay the cost thereof:
Object Level Three Code Amount
2280 $ 910,000.00
2286 $ 537,390.00
Total $1,447,390.00
Section 3. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.