Explanation
BACKGROUND: For the option to purchase Portable Radios and Accessories for the Division of Police, the largest user. The term of the proposed option contract would be two years with the option to renew for three additional one-year periods. The original contract period is through April 30, 2007. The Purchasing Office opened formal bids on March 17, 2005.
The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA001560. Seventy-five (MAJ:70, MBE:5, FBE:0) bids were solicited; two (MAJ:2) bids were received.
While there was a lower priced bid submitted by Bear Communications, Inc., for the EF Johnson 5100 Radio, that bid did not meet key specifications. Field tests, over a 30 day period, proved the lower priced EF Johnson 5100 radios produced transmissions that were full of static and totally unreadable and/or the radio did not transmit at all. In addition, the loading of software to the EF Johnson radio was not only difficult to accomplish but also very time consuming since various keypad options would not function as needed. These are just a sampling of the problems with the lower bid radio which deem this radio unfit for use by public safety forces.
The Purchasing Office is recommending the award of the contract to the lowest, responsive, responsible and best bidder:
Motorola, Inc , MAJ., Contract Compliance #36-1115800.
Total Estimated Annual Expenditure: $1,200,000.00.
The company is not debarred according to the Federal Excluded Parties Listing and is not listed in the Unresolved Findings for Recovery database with the State of Ohio Auditor's Office.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. The Division of Police will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to en...
Click here for full text