Explanation
May 6, 2005
The purpose of this legislation is to enter into contract with Encore Office Interiors, Inc. for the purchase and installation of clinical equipment and furniture, and with Resource One and Pomeroy for computer equipment for the new Westside perinatal clinic located at 3556 Sullivant Avenue.
This ordinance authorizes the Director of Finance to enter into contract with Encore Office Interiors for $41,196.00 for clinical equipment and furniture, and to authorize the Director of Finance to enter into contract with Resource One and Pomeroy for $19,000.00 for computer equipment. The purchase of computer equipment will utilize existing Universal Term Contracts (UTC) established by the Director of Finance with Resource One and Pomeroy.
The lease for the new perinatal clinic begins July 1, 2005. In order to provide perinatal services when the lease begins, the clinic needs to purchase clinical equipment and furniture immediately. Therefore, it is in the best interest of the City to waive the provisions of competitive bidding for clinical equipment and furniture and enter into contract with Encore Office Interiors, Inc.
The contract compliance number for Encore Office Interiors, Inc., a F1 certified emerging FBE, is 31-1226641.
Funds are available for this capital improvement project expenditure within the Blind School Renovation Project, Fund 706.
This ordinance is requested as an emergency to allow for the timely procurement of needed goods and services, thereby allowing the project to proceed without delay.
Title
To authorize the Director of Finance to enter into contract with Encore Office Interiors, Inc., Resource One, and Pomeroy for the purchase and installation of clinical equipment and furniture, and computer equipment, to waive competitive bidding provisions of the City Code for the purchase of clinical equipment and furntiture, to authorize the expenditure of $60,196.00 from the Voted 1999 Health Renovation Fund, and to declare an emergency. ($60,196.00)
Body
WHEREAS, a need exists for clinical equipment and furniture, and computer equipment for the new Westside perinatal clinic; and
WHEREAS, it is in the City's best interest to waive competitive bidding and contract with Encore Office Interiors, Inc. for clinical equipment and furniture; and,
WHEREAS, an existing UTC will be utilized for the purchase of computer equipment; and,
WHEREAS, this ordinance is requested as an emergency to allow for the timely procurement of needed goods and services, thereby allowing the project to proceed without delay; and,
WHEREAS, an emergency exists in the usual daily operation of the Columbus Health Department in that it is immediately necessary to enter into contract with Encore Office Interiors, Inc., Resource One and Pomeroy, for the immediate preservation of the public health, peace, property, safety and welfare; Now, therefore,
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1: That the Director of Finance is hereby authorized to enter into contract for $41,196.00 with Encore Office Interiors, Inc., for the purchase and installation of clinical equipment and furniture for the Blind School Renovation Project.
SECTION 2: That the Director of Finance is hereby authorized to enter into contract for $19,000.00 with Resource One and Pomeroy, for the purchase of computer equipment for the Blind School Renovation Project.
SECTION 3: That the expenditure is hereby authorized as follows:
Fund:Health Renovation Fund|Div.: 50-01|Fund: 706|Project:570053|Obj. Level 3:6640|OCA:597013|Amount:$41,196.00.
Health Renovation Fund|Div.: 50-01|Fund: 706|Project:570053|Obj. Level 3:6649|OCA:597013|Amount:$19,000.00.
SECTION 4: That the City Auditor is authorized to make any accounting changes necessary to ensure that this contract is properly accounted for and recorded accurately on the City's financial records.
SECTION 5: That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.