Explanation
BACKGROUND: This ordinance authorizes the Public Service Director to enter into contract for the Facilities Management Division with Farber Corporation for the replacement of the air conditioning units used to cool the Automated Fingerprinting Identification System (AFIS) at the Central Safety Building. The AFIS computers store fingerprinting and photographic evidence for the Columbus Police Division, Franklin County, and surrounding political subdivisions. One of the two air conditioning units failed this past April. To address this situation, a Mayor's Emergency was declared on April 29, 2005, per Columbus City Codes 329.27. Formal competitive bidding requirements were waived. Informal bids were received as follows.
Farber Corporation $55,300.00
Air Force One, Inc. $61,900.00
Axiom Mechanical Services $65,600.00
The Facilities Management Division recommended the bid award to the most responsive and responsible bidder, Farber Corporation, in the amount of $55,300.00. This was authorized by the Mayor's Emergency letter.
Emergency action is requested in order to reimburse Farber Corporation for costs incurred in the replacement of the air conditioning units.
Fiscal Impact: The Police Division has $4,155,000 budgeted in its 2004 Capital Improvement Budget for Police Facility Renovations. The cost to replace the AFIS air conditioning units is $55,300.00. Farber Corporation Contract Compliance Number 31-0746886, exp. 09/30/2005.
Title
To authorize the Public Service Director to enter into contract for the Facilities Management Division with Farber Corporation to replace the air conditioning units cooling the Automated Fingerprinting Identification System computers at the Central Safety Building; to authorize the expenditure of $55,300.00 from the Safety Bond Fund; and to declare an emergency. ($55,300.00)
Body
WHEREAS, one of the air conditioning units cooling the Automated Fingerprinting Identification System (AFIS) at the Central Safety Building was inoperable, and
WHEREAS, it is critical to the Columbus Police Division, as well as other local law enforcement agencies, that the AFIS computers store information in a temperature controlled environment, and
WHEREAS, the Facilities Management Division solicited informal bids for the replacement of the air conditioning units cooling the Automated Fingerprinting Identification System at the Central Safety Building, and
WHEREAS, a Mayor's Emergency was declared to allow the repair, and
WHEREAS, an emergency exists in the usual daily operation of the Public Service Department, Facilities Management Division, in that it is immediately necessary to authorize the Public Service Director to enter into contract with Farber Corporation for reimbursement of costs associated with the replacement of the air conditioning units cooling the Automated Fingerprinting Identification System at the Central Safety Building, thereby preserving the public health, peace, property, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
SECTION 1. That the Public Service Director is hereby authorized to contract with Farber Corporation for the replacement of the air conditioning units cooling the Automated Fingerprinting Identification System at the Central Safety Building.
SECTION 2. That the expenditure of $55,300.00, or so much thereof that may be necessary in regard to the action authorized in SECTION 1, be and is hereby authorized and approved as follows:
Division: 30-03
Fund: 701
Project: 330021
OCA Code: 644476
Object Level 1: 06
Object Level 3: 6620
Amount: $55,300.00
SECTION 3. That the contract was selected pursuant to a Mayor's Emergency declared on April 29, 2005, consistent with the provisions of Columbus City Codes 329.27.
SECTION 4. That for reasons stated in the preamble hereto, which is hereby made a part hereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage and approval by the Mayor, or ten days after passage if the mayor neither approves or vetoes the same.