Explanation
Need: The Division of Police needs to purchase a new Model MD500E Aircraft. The Division of Police will use this helicopter to patrol the airspace over the City of Columbus. This purchase will improve police response time, reduce crime through area selective enforcement by use of helicopter patrol, increase patrol observation, increase officer safety, and conduct successful day and night time surveillance.
Bid Information: On March 14, 2005, Division of Police representatives received a bid from M.D. Helicopters, Inc. for a new 500E helicopter. The purchase price of a 500E is $1,213,661.00.
Contract Compliance No.: M.D. Helicopter, Inc. - 86-0944088
Emergency Designation: Emergency legislation is requested because negotiated price is only good for a limited time.
FISCAL IMPACT:
Since this purchase will be made with funds from the Special Income Tax Reserve Funds, there will be no immediate effect on the financial status of the General Fund.
Title
To authorize and direct the Finance Director to enter into an agreement for the purchase of a 500E helicopter, in accordance with sole source procurement for the Division of Police, to authorize the appropriation and the expenditure of $1,213,661.00 from the Special Income Tax Debt Service Fund; and to declare an emergency. ($1,213,661.00)
Body
WHEREAS, the Division of Police's plan is to have six (6) helicopters available for patrolling the airspace of the City of Columbus; and
WHEREAS, the purchase of this new helicopter will replace the oldest helicopter in the fleet; and
WHEREAS, M.D. Helicopters, Inc. is the sole source to purchase this type of aircraft; and
WHEREAS, cost for this purchase was negotiated by City representatives and M.D. Helicopters, Inc. personnel; and
WHEREAS, an emergency exists in the daily operation of the Division of Police, Department of Public Safety, in that it is immediately necessary to enter into contract for the purchase of a 500E helicopter for the preservation of the public peace, health, safety, and welfare; now, therefore
BE IT ORDAINED BY THE COUNCIL OF THE CITY OF COLUMBUS:
Section 1. That the Finance Director be and is hereby authorized and directed to enter into agreement with M.D. Helicopters, Inc. for the purchase of a new 500E helicopter for the Division of Police.
Section 2. To appropriate up to $1,213,661.00 to the Division of Police, Department of Public Safety for the purchase of a helicopter as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3) AMOUNT
30-03 430 06 6652 1,213,611.00
Section 3. That said agreement shall be awarded in accordance with provisions of Section 329.07© (Sole Source) of the Columbus City Code, 1959.
Section 4. That the expenditure of up to $1,213,661.00 or so much as thereof as may be needed for the purpose described in Section 2 of this ordinance be and the same is hereby authorized as follows:
DIV FUND OBJ LEV (1) OBJ LEV (3)
30-03 430 06 6652
Section 5. That proceeds from the sale/disposal of previously purchased City owned helicopters are to be deposited to fund 430.
Section 6. That for the reasons stated in the preamble hereto, which is hereby made a part thereof, this ordinance is hereby declared to be an emergency measure and shall take effect and be in force from and after its passage approval by the Mayor, or ten days after passage if the Mayor neither approves nor vetoes the same.