Explanation
BACKGROUND: To modify and extend two existing city-wide contracts for the option to purchase Vehicle Identification Materials for the Fleet Management Division to and including May 31, 2006. The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06. (Proposal No. SA000442). Formal bids were opened on May 15, 2003.
Purchase orders #FL001720 with 3M Company (contract compliance #41-0417775) and #FL001722 with Graphic Impressions, Inc. (contract compliance #48-1018043) were established in accordance with bids received. These companies are not debarred according to the Federal Excluded Parties Listing or listed in the Auditor of State Unresolved Findings for Recovery database.
1. Amount of additional funds: No additional funds are needed to modify these contracts.
2. Reason additional needs were not foreseen: The need was foreseen. An extension is provided for in the original contracts.
3. Reason other procurement processes not used: The Fleet Management Division and Purchasing Office have determined that extending these contracts in accordance with SA000442 is the most efficient method to continue to procure Vehicle Identification Materials.
4. How cost was determined: The cost, terms and conditions are in accordance with the original agreements.
FISCAL IMPACT: No funding is required to extend the option contracts. The Fleet Management Division will encumber funds from their appropriations as needed.
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to the procurement cycle and the efficient delivery of valuable public services will be slowed.
Title
To authorize and direct the Finance Director to modify and extend the citywide contracts for the option to purchase Vehicle Identification Materials with 3M Company and Graphic Impressions, Inc., and to declare an emergency.
Body
WHEREAS, the Purchasing Office adv...
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