Explanation
BACKGROUND: For the option to purchase Electrical System Monitoring and Repair Services with Dymax Service Inc., for the Department of Public Utilities, the largest user, and for all city agencies. The term of the proposal option contract would be through May 31, 2007 with the option to renew for one additional year, through May 31, 2008. The Purchasing Office opened formal bids on March 10, 2005. This company is not debarred according to the Excluded Parties listing of the Federal Government and is not listed in the Auditor of State database for Findings for Recovery.
The Purchasing Office advertised and solicited competitive proposals in accordance with Section 329.06, Solicitation No. SA001548. Nine bids were received (100 MAJ and 2 FBE bids were solicited; 9 MAJ bids were received.
Purchasing Office is recommending award of a contract to the only responsive bidder. This bidder did not respond to all items in the bid, but as the only responsive bidder, the recommendation is to award them the items bid, which are: 12, 13 and 22-29. The other eight bids were deemed non-responsive as the bids submitted did not conform in all material respects to the requirements set forth in the invitation for bids.
Dymax Service, Inc., MAJ, CC#141838858, $1.00.
Total Estimated Annual Expenditure: $142,000.00
This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.
FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. City Agencies will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.
Title
To authorize and direct the Finance Director to enter into a contract for the option to purchase Electrical Systems Monitoring and Repair Services with Dymax Service, Inc, to autho...
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