City of Columbus - File #: 0893-2007

• File #: 0893-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/29/2007
• In control: Utilities Committee
• On agenda: 7/16/2007
• Final action: 7/19/2007
• Title: To authorize the Director of Public Utilities to enter into an agreement with Duke's Root Control Inc for Root Control Services for the Division of Sewerage and Drainage, to waive the provisions of competitive bidding and to authorize the expenditure of $285,613.50 from the Sewerage System Operating Fund. ($285,613.50)

Date	Ver.	Action By	Action	Result
7/19/2007	1	CITY CLERK	Attest
7/17/2007	1	MAYOR	Signed
7/16/2007	1	Columbus City Council	Approved	Pass
7/16/2007	1	COUNCIL PRESIDENT	Signed
7/9/2007	1	Columbus City Council	Read for the First Time
6/28/2007	1	City Clerk's Office	Sent back for Clarification/Correction
6/28/2007	1	Utilities Drafter	Sent for Approval
6/28/2007	1	CITY ATTORNEY	Reviewed and Approved
6/28/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
6/19/2007	1	Utilities Drafter	Sent for Approval
6/19/2007	1	Auditor Reviewer	Reviewed and Approved
6/19/2007	1	CITY AUDITOR	Reviewed and Approved
6/19/2007	1	Utilities Drafter	Sent to Clerk's Office for Council
6/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/11/2007	1	Finance Reviewer	Reviewed and Approved
6/11/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/8/2007	1	ODI DIRECTOR	Reviewed and Approved
6/8/2007	1	Utilities Drafter	Sent for Approval
6/4/2007	1	EBOCO Reviewer	Reviewed and Approved
5/31/2007	1	Utilities Reviewer	Sent for Approval
5/31/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
5/31/2007	1	Utilities Drafter	Sent for Approval
5/30/2007	1	Utilities Reviewer	Reviewed and Approved
5/29/2007	1	Utilities Drafter	Sent for Approval

Explanation

The purpose of this legislation is to authorize the Director of Public Utilities to enter into an agreement for Root Control Services for the Sewer Maintenance Operation Center with Duke's Root Control Inc.

This service will provide for the application of chemical herbicide to kill and prevent re-growth of tree roots in sanitary sewer lines 8" to 36" in diameter The contract will be effect until December 31, 2008 and may be renewed for three (3) additional years on a year to year basis. This request is for funding for the first year of the contract.

The Director of Public Utilities opened formal bids on April 11, 2007. Two (2) bids were received. Both bids were deemed non-responsive for failure to send back the bid package in its entirety however, bid proposals were submitted as were required information. Because of that fact both bids were considered for evaluation.

The products offered by both companies were sent to the Surveillance Laboratory and the lab made the following observations:

After evaluation of the bids it was determined that the low bidder, Municipal Sales Inc was found non-responsive to the specifications. The product offered by Municipal Sales Inc did not meet the US EPA listing as a Group E compound, the least hazardous. The product included Meta Sodium and Dichlobenil. The specifications prohibited use of any carcinogenic pesticide. Both of the chemicals listed above are designated by the US EPA as carcinogens.

Furthermore, the specifications called for the pesticide to be classified by the US EPA as general use or non-restricted use. The product offered by Municipal Sales is labeled as "Restricted due to acute toxicity".

Therefore in order for the City of Columbus and the Department of Public Utilities to be environmentally responsible, a recommendation was made to contract with Duke's Root Control Inc. who met the bid specification and provided a product that is safer for the environment. This ordinance is b...