City of Columbus - File #: 0912-2007

• File #: 0912-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 5/31/2007
• In control: Finance & Economic Development Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Nitrate Monitoring systems with Fondriest Environmental, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/20/2007	1	Finance - Purchasing Drafter	Sent to Clerk's Office for Council
6/19/2007	1	CITY ATTORNEY	Reviewed and Approved
6/18/2007	1	ODI DIRECTOR	Reviewed and Approved
6/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/18/2007	1	Auditor Reviewer	Reviewed and Approved
6/18/2007	1	CITY AUDITOR	Reviewed and Approved
6/18/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/15/2007	1	Finance - Purchasing Drafter	Sent for Approval
6/15/2007	1	EBOCO Reviewer	Reviewed and Approved
6/13/2007	1	Finance - Purchasing Reviewer	Reviewed and Approved
6/8/2007	1	Finance - Purchasing Drafter	Sent for Approval
5/31/2007	1	Finance - Purchasing Drafter	Sent for Approval

Explanation

BACKGROUND: For the Purchase of Nitrate Monitoring Systems for the Division of Power & Water. The term of the proposed option contract will be for approximately three (3) years, expiring February 28, 2010, with the option to renew for one (1) additional year. The Purchasing Office opened formal bids on May 10, 2007.

The Purchasing Office advertised and solicited competitive bids in accordance with Section 329.06 (Solicitation No. SA002408 Five (5) bids were solicited (F1:1). Two (2) bids were received.

The Purchasing Office is recommending award to the lowest, responsive, responsible and best bidder:

Fondriest Environmental, Inc., CC#311669677 (expires February 23, 2009).
Total Estimated Annual Expenditure: $40,000.00

This company is not debarred according to the Federal Excluded Parties Listing or the State Auditor's Findings For Recovery Database.

This ordinance is being submitted as an emergency because, without emergency action, no less than 37 days will be added to this procurement cycle and the efficient delivery of valuable public services will be slowed.

FISCAL IMPACT: Funding to establish this option contract is budgeted in the Purchasing Contract Account. Division of Power & Water will be required to obtain approval to expend from their own appropriations for their estimated annual expenditures.

Title

To authorize and direct the Finance and Management Director to enter into a contract for the option to purchase Nitrate Monitoring systems with Fondriest Environmental, Inc. to authorize the expenditure of one (1) dollar to establish the contract from the Purchasing Contract Account, and to declare an emergency ($1.00).


Body

WHEREAS, the Purchasing Office advertised and solicited formal bids on May 10, 2007 and two (2) companies responded with quotes; and

WHEREAS, the Department of Public Utilities/ Division of Power & Water recommended award to the lowest responsive, responsible and best bid and the...