City of Columbus - File #: 0955-2007

• File #: 0955-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/7/2007
• In control: Finance & Economic Development Committee
• On agenda: 7/16/2007
• Final action: 7/19/2007
• Title: To amend the 2007 Capital Improvements Budget; to transfer funds within the Safety Voted Bond Fund, to authorize the Finance and Management Director to establish a purchase order to purchase eighteen (18) Prisoner Transport Vehicles for the Public Safety Department, Police Division, per the terms and conditions of SA002391CGW with 32 Ford-Mercury, Inc.; to authorize the expenditure of $658,098.00 from the Fleet Management Division General Fund vehicle allocation and $633,600 from the Safety Voted Bond Fund, and to declare an emergency. ($1,291,698.00)
• Sponsors: Kevin L. Boyce, Andrew Ginther

Date	Ver.	Action By	Action	Result
7/19/2007	1	CITY CLERK	Attest
7/17/2007	1	MAYOR	Signed
7/16/2007	1	Columbus City Council	Approved	Pass
7/16/2007	1	COUNCIL PRESIDENT	Signed
7/6/2007	1	Finance Reviewer	Reviewed and Approved
7/6/2007	1	FINANCE DIRECTOR	Reviewed and Approved
7/6/2007	1	Service Reviewer	Reviewed and Approved
7/6/2007	1	Auditor Reviewer	Reviewed and Approved
7/6/2007	1	CITY AUDITOR	Reviewed and Approved
7/6/2007	1	Service Reviewer	Reviewed and Approved
7/6/2007	1	ODI DIRECTOR	Reviewed and Approved
7/6/2007	1	Service Reviewer	Reviewed and Approved
7/6/2007	1	CITY ATTORNEY	Reviewed and Approved
7/6/2007	1	Service Reviewer	Sent to Clerk's Office for Council
7/5/2007	1	Service Reviewer	Reviewed and Approved
7/5/2007	1	Safety Reviewer	Reviewed and Approved
7/5/2007	1	Safety Reviewer	Reviewed and Approved
7/5/2007	1	SAFETY DIRECTOR	Reviewed and Approved
7/5/2007	1	Service Reviewer	Reviewed and Approved
7/5/2007	1	Finance Reviewer	Reviewed and Approved
7/3/2007	1	Service Reviewer	Reviewed and Approved
6/8/2007	1	Finance Reviewer	Reviewed and Approved
6/7/2007	1	Service Drafter	Sent for Approval

Title
To amend the 2007 Capital Improvements Budget; to transfer funds within the Safety Voted Bond Fund, to authorize the Finance and Management Director to establish a purchase order to purchase eighteen (18) Prisoner Transport Vehicles for the Public Safety Department, Police Division, per the terms and conditions of SA002391CGW with 32 Ford-Mercury, Inc.; to authorize the expenditure of $658,098.00 from the Fleet Management Division General Fund vehicle allocation and $633,600 from the Safety Voted Bond Fund, and to declare an emergency. ($1,291,698.00)

Explanation

BACKGROUND: This ordinance authorizes the Finance and Management Director to issue a purchase order to 32 Ford-Mercury, Inc. for the purchase of eighteen (18) fully equipped Prisoner Transport Vehicles for the Police Division. The Police Division needs to replace existing Prisoner Transport Vehicles that have high mileage. The following bids were received by the Purchasing office on May 10, 2007 for the purchase of Prisoner Transport Vehicle units via SA002391CGW.

Vendor Bid amount Contract Comp# Status
Sirchie Fingerprint Labs, Inc. $69,949.00 per unit 210692770 Majority
32 Ford-Mercury, Inc. $71,761.00 per unit 311285506 Minority
Allan Vigil Ford $74,990.00 per unit 581606549 Minority

After review of the received bids the Police Division and the Purchasing office recommend acceptance of the lowest, most responsive, and best bid submitted by 32 Ford-Mercury, Inc., in the total amount of $1,291,698.00 for the purchase of eighteen (18) Prisoner Transport Vehicles (PTV's). Sirchie Fingerprint Labs provided the lowest bid; however, they did not quote a comparable unit and, therefore, Purchasing deems their bid to be non-responsive.

EMERGENCY ACTION is necessary so that the purchase order for these vehicles can be issued as soon as possible in order t...