City of Columbus - File #: 0959-2007

• File #: 0959-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/7/2007
• In control: Administration Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize the Director of Finance and Management, on behalf of the Department of Technology, for the Department of Public Utilities, to establish a purchase order for the purchase of application servers associated with the Banner Upgrade for WASIMS and electricity billing systems, from pre-established universal term contract with Smart Solutions; to authorize the expenditure of $14,327.54 from the Sewerage System Operating Fund, $10,347.66 from the Stormwater Operating Fund, $795.98 from the Electricity Operating Fund, $14,327.54 from the Water Operating Fund; and to declare an emergency. ($39,798.72)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	CITY ATTORNEY	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent to Clerk's Office for Council
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/18/2007	1	Finance Reviewer	Reviewed and Approved
6/18/2007	1	Finance Reviewer	Sent for Approval
6/14/2007	1	UTILITIES DIRECTOR	Reviewed and Approved
6/14/2007	1	Technology Drafter	Sent for Approval
6/13/2007	1	Utilities Reviewer	Sent for Approval
6/12/2007	1	ODI DIRECTOR	Reviewed and Approved
6/12/2007	1	Technology Drafter	Sent for Approval
6/11/2007	1	Technology Drafter	Sent for Approval
6/11/2007	1	EBOCO Reviewer	Sent for Approval
6/8/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/7/2007	1	Technology Drafter	Sent for Approval

Explanation
BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish a purchase order, on behalf of the Department of Technology, for the Department of Public Utilities, for the purchase of five (5) application servers (computer devices that manages resources); required for the planned Banner upgrade; associated with WASIMS (Water and Sewer information Management System) and the electricity billing system. This purchase will be made from pre-established universal term contract; FL001717, with Smart Solutions, Inc., expiration date March 31, 2008.

The current WASIMS system was implemented in 1999 and was implemented only to support the billing of City water, sewer and stormwater customers; this system is old and outdated. Additionally, the Department of Public Utilities has an electricity billing system, older than the WASIMS system and is in need of an upgrade. The overall upgrade to WASIMS and the electricity billing system will allow the Department of Public Utilities to move to a system that will allow citizen access to their own billing information through the internet; allow DPU to maintain and manage one billing system by retiring the current electricity billing system and replace it with the upgraded WASIMS system; and allow for the ease of information that may flow through the computer devices that manages various resources, such as yet not limited to information , data and printers.

Also, this purchase will allow the Department of Technology, on behalf of the Department of Public Utilities, to implement and install planned upgrades and related services to the existing systems. This purchase is in alignment with the Department of Public Utilities' Technology Master Plan; which recommends that the Department of Public Utilities standardize on one billing system for both water and electric power services.

Funds for this upgrade, totaling $39,798.72 have been identified in the Department of Public Utilit...