City of Columbus - File #: 0967-2007

• File #: 0967-2007
• Version: 1
• Type: Ordinance
• Status: Passed
• File created: 6/8/2007
• In control: Administration Committee
• On agenda: 7/9/2007
• Final action: 7/11/2007
• Title: To authorize the Director of Finance and Management, for the Department of Technology to purchase replacement desktop computers and computer related products and equipment on behalf of various city agencies from pre-established universal term contracts with Resource One Computer Systems, Inc. and Smart Solutions, Inc.; to authorize the expenditure of $736,643.00 from the Department of Technology Internal Service Fund; and to declare an emergency. ($736,643.00)

Date	Ver.	Action By	Action	Result
7/11/2007	1	CITY CLERK	Attest
7/10/2007	1	MAYOR	Signed
7/9/2007	1	Columbus City Council	Approved	Pass
7/9/2007	1	COUNCIL PRESIDENT	Signed
6/27/2007	1	Technology Drafter	Sent for Approval
6/27/2007	1	Auditor Reviewer	Reviewed and Approved
6/27/2007	1	CITY AUDITOR	Reviewed and Approved
6/27/2007	1	Technology Drafter	Sent to Clerk's Office for Council
6/26/2007	1	City Clerk's Office	Sent back for Clarification/Correction
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	Auditor Reviewer	Reviewed and Approved
6/21/2007	1	CITY AUDITOR	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent for Approval
6/21/2007	1	CITY ATTORNEY	Reviewed and Approved
6/21/2007	1	Technology Drafter	Sent to Clerk's Office for Council
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	Finance Reviewer	Reviewed and Approved
6/20/2007	1	FINANCE DIRECTOR	Reviewed and Approved
6/18/2007	1	Technology Drafter	Sent for Approval
6/15/2007	1	Technology Drafter	Sent for Approval
6/15/2007	1	Finance Reviewer	Reviewed and Disapproved
6/14/2007	1	EBOCO Reviewer	Sent for Approval
6/14/2007	1	ODI DIRECTOR	Reviewed and Approved
6/13/2007	1	TECHNOLOGY DIRECTOR	Reviewed and Approved
6/8/2007	1	Technology Drafter	Sent for Approval

Explanation

BACKGROUND
This ordinance authorizes the Director of Finance and Management to establish blanket purchase orders, for the Department of Technology, on behalf of various city agencies, for the purchase of replacement desktop computers, computer related products and equipment. These purchases will be made from pre-established universal term contracts (UTC's), FL001696, with Resource One Computer Systems, Inc., expiration date March 31, 2008 and FL001717, with Smart Solutions, Inc., expiration date March 31, 2008.

The desktop computers, computer related products and equipment being replaced are outdated and/or obsolete and are used for the running of applications that are very important to the daily operation of various city agencies. Additionally, the desktop computers, computer related products and equipment being replaced do not meet the current minimal City of Columbus specifications/standards. As such, replacement of this equipment is crucial for continued efficiency of city operations. Funds for this purchase are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget.

FISCAL IMPACT
Earlier this year, the Department of Technology legislated $48,539.00 with Resource One (Ordinance # 0495-2007) for the purchase of desktop computers and computer related products and equipment on behalf of various city agencies. This purchase will expend $152,830.00 with Smart Solutions, Inc. and $583,813.00 with Resource One Computer Systems, Inc. for a total of $736,643.00. Funds are budgeted and available in the 2007 Department of Technology's Internal Service Fund's Budget to fund this purchase, which in the aggregate totals $736,643.00.

EMERGENCY DESIGNATION:
Emergency designation is being requested by the various city agencies to immediately facilitate this purchase as the equipment being purchased is crucial to city operations.

CONTRACT COMPLIANCE
311419297 -- Expiration 02/21/2009 Resource O...